Long Beach, CA
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File #: 15-0299    Version: 1 Name: CM/FM - As-Needed Space Planning Svcs
Type: Contract Status: CCIS
File created: 3/18/2015 In control: City Council
On agenda: 4/7/2015 Final action: 4/7/2015
Title: Recommendation to adopt Specifications No. RFP PW14-050, and authorize City Manager to execute all documents necessary to enter into agreements with Environ Architecture, Inc. of Long Beach, CA; Gillis & Panichapan Architects, Inc. of Costa Mesa, CA; Kardent Design, Planning & Management of Long Beach, CA; and Westgroup Designs, Inc. of Irvine, CA, for as-needed space planning services in an aggregate amount not to exceed $500,000 over a three-year term, and to execute any necessary amendments to the agreements, relative to extending the terms for up to an additional one-year term, changing the contract dollar amounts, authorizing additional services, if required, within the provisions of the agreements, and adjusting the fee schedules for inflation, all provided that the aggregate total amount of contract authority is not exceeded. (Citywide)
Sponsors: City Manager, Financial Management
Indexes: Agreements
Attachments: 1. 040715-R-18sr.pdf
Related files: 11-0651, 33875_000, 15-0485, 33874_000, 33923_000, 33924_000, 33874_001, 33874_002, 33924_001, 33923_001, 33875_001
TITLE
Recommendation to adopt Specifications No. RFP PW14-050, and authorize City Manager to execute all documents necessary to enter into agreements with Environ Architecture, Inc. of Long Beach, CA; Gillis & Panichapan Architects, Inc. of Costa Mesa, CA; Kardent Design, Planning & Management of Long Beach, CA; and Westgroup Designs, Inc. of Irvine, CA, for as-needed space planning services in an aggregate amount not to exceed $500,000 over a three-year term, and to execute any necessary amendments to the agreements, relative to extending the terms for up to an additional one-year term, changing the contract dollar amounts, authorizing additional services, if required, within the provisions of the agreements, and adjusting the fee schedules for inflation, all provided that the aggregate total amount of contract authority is not exceeded. (Citywide)

DISCUSSION
City Council approval is requested to enter into agreements with four firms for as-needed space planning services. Historically, the City of Long Beach has used outside firms on an as-needed basis to provide the City with necessary space planning services for various tenant improvement projects, as the City does not possess the expertise to provide such services. These services will be utilized to address space-planning needs of City departments for planned, as well as unforeseen projects that may arise over the course of the next three to four years. At this time, all prior agreements for these specialized professional services have expired.

A Request for Proposals (RFP) was released on June 6, 2014, and 5,126 potential proposers specializing in space planning were notified of the RFP opportunity. Of those proposers, 121 downloaded the RFP document via our electronic bid system. The RFP document was made available from the Purchasing Division, located on the seventh floor of City Hall, and the Division’s website at: www.longbeach.gov/purchasing . An RFP annou...

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