TITLE
Recommendation to adopt resolution authorizing City Manager, or designee, to execute a contract, and any necessary documents, including subsequent amendments, with Bibliotheca, of Norcross, GA to provide updated patron self-checkout machines at the eleven Long Beach Public Library branch libraries, and maintenance services, in a total amount not to exceed $224,726 for a period of 5 years, with no renewal options, at the discretion of the City Manager; and, authorize City Manager, or designee, to execute all documents necessary to enter into the contract, including any necessary subsequent amendments. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with Bibliotheca to provide updated patron self-checkout machines at eleven LBPR branch libraries, including maintenance services for five years.
In 2013, the City implemented self-checkout machines at the twelve libraries to provide patron conveniences such as easy self-service borrowing of library materials, patron account access, and receipt printing. These machines were purchased outright and supported by an annual maintenance contract through Bibliotheca.
In 2019, the City implemented new self-checkout machines as part of the Billie Jean King Main Library grand opening. These machines from 2019 are still in excellent working order. However, the self-checkout machines at the eleven branch libraries from 2013 are at their end of life and should be replaced in Fiscal Year (FY)2023 to update to the newer Bibliotheca self-checkout machines introduced at Billie Jean King Main Library (Main Library) in 2019. As a cost saving measure, both in budget and impact on staff resources, the Library would like to update the eleven branches to match the Main Library, rather than replace all machines system-wide. Bibliotheca now offers a Solution as a Service (SaaS) model with maintenance agreement built in, which is preferred for ease of maintenance services and disposal of machines at...
Click here for full text