TITLE
Recommendation to adopt Specifications No. ITB FS22-163 and award contracts to HERC Rentals, Inc., of Bonita Springs, FL, and United Rentals (North America), Inc., of Stamford, CT, for the rental of heavy-duty equipment, in an annual aggregate amount of $850,000, with a 15 percent annual contingency amount of $127,500, for a total annual aggregate amount not to exceed $977,500, for a period of two years, with the option to renew for three additional one-year periods, at the discretion of the City Manager; and, authorize City Manager, or designee, to execute all documents necessary to enter into the contracts, including any necessary subsequent amendments; and
Increase appropriation in the Fleet Services Fund Group in the Financial Management Department by $250,000, offset by funds available generated by revenue collected from user departments through the Fleet Memorandum of Understanding (MOU). (Citywide)
DISCUSSION
City Council approval is requested to enter into contracts with HERC Rentals, Inc., and United Rentals (North America), Inc., for the as-needed rental of heavy-duty equipment for special and seasonal operations by City of Long Beach (City) departments. Awards to multiple vendors ensures needed specialized equipment will be available at all times to support the City’s critical operations.
The Fleet Services Bureau coordinates the rental of seasonal and special needs heavy-duty equipment for departments throughout the City. Examples of use include the Parks, Recreation and Marine Department’s rental of heavy-duty tractors and articulating dump trucks to assist with the removal of debris and sand displacement during the winter storm season. The Public Works Department also rents large aerial bucket trucks to assist with unique and special projects. Rental equipment is needed to meet citywide operational needs when equipment is not assigned, when assigned units are out-of-service, or when awaiting delivery of permanent replacements. Fleet staff...
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