TITLE
Recommendation to authorize City Manager, or designee, to execute all documents necessary to amend Agreement No. 34906 with Gillis & Panichapan Architects, Inc., of Costa Mesa, CA; Agreement No. 34907 with HDR Engineering, Inc., of Long Beach, CA; and Agreement No. 34908 with Stantec Consulting Services Inc., of Irvine, CA, for on-call professional engineering and architectural services for the Long Beach Municipal Urban Stormwater Treatment (LB-MUST) Project, to increase the aggregate amount by $3,000,000, for a revised total aggregate amount not to exceed $10,300,000, extend the contract terms for an additional three-year period, with the option to renew for two additional one-year periods, and any necessary subsequent amendments, at the discretion of the City Manager. (District 1)
DISCUSSION
City Council approval is requested to amend three (3) existing on-call agreements to add additional contract authority and extend the contract term through March 31, 2026, for engineering and architectural services on the Long Beach Municipal Urban Stormwater Treatment (LB-MUST) Project (Project).
The LB-MUST Project significantly improves water quality by intercepting and treating urban stormwater runoff that would otherwise discharge into the Los Angeles River thereby reducing pollution in the river and City of Long Beach (City) beaches. Included within the Project are a stormwater treatment facility, wetlands, and underground conveyance system.
On January 23, 2018, the City Council adopted RFQ PW17-085 and awarded contracts to Gillis & Panichapan Architects, Inc. (GpA), HDR Engineering, Inc. (HDR), and Stantec Consulting Services Inc. (Stantec), for on-call engineering and architectural services for the -Project, in an aggregate amount not to exceed $5,000,000, for a period of three years, with the option to renew for two additional one-year periods. On December 15, 2020, the City Council approved an amendment to increase the aggregated amount by $2,300,000 for a revised total aggregate amount not to exceed $7,300,000.
An increase in contract authority and term extension is necessary to successfully complete the design and construction of the Project and meet grant funding obligations. The first three phases of the Project are complete, two are currently under construction, and design is underway for the final phase.
Stantec is the engineer of record and GpA is the architect of record. Both parties have been extensively involved throughout the Project and are responsible for ensuring construction meets the design intent. HDR is the commissioning agent, responsible for ensuring all systems are functioning properly and meet the Project requirements. The services provided by these teams cannot reasonably be provided by others without significant project delays, increased costs, and increased risk.
The amended contract term, extending through March 31, 2026, coincides with the anticipated completion of the underground conveyance system which is the final phase of the Project.
This matter was reviewed by Deputy City Attorney Vanessa S. Ibarra on December 29, 2022, Purchasing Agent Michelle Wilson on December 20, 2022, and by Budget Management Officer Nader Kaamoush on December 27, 2022.
TIMING CONSIDERATIONS
City Council Action is requested on January 17, 2023, to allow for the continuation of design and construction support and to meet grant funding expenditures deadlines.
FISCAL IMPACT
This recommendation will increase the aggregate amount by $3,000,000, for a revised total aggregate amount not to exceed $10,300,000. The total cost of the LB-MUST Project is estimated at $43,682,650, including design, construction, construction management, inspection, labor compliance, and project oversight. The Project is supported by $24,000,000 from the California Department of Transportation grant funding, $2,000,000 in grant funding from the Rivers and Mountains Conservancy, $1,000,000 from the Harbor Department (Port) Community Infrastructure Grant Program, $209,510 from General Capital Projects funds, $1,000,000 Measure A funds, $500,000 from State Coastal Conservancy Grant, $200,000 from the Measure W SCWP Municipal Program Funds, $10,800,000 Measure W Regional Program Funds, and $3,973,140 from the State Water Resources Control Board’s Proposition 1 Storm Water Grant Program, which are currently appropriated in the Capital Projects Fund Group in the Public Works Department. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. There is no local job impact associated with this recommendation.
SUGGESTED ACTION
Approve recommendation.
BODY
[Enter Body Here]
Respectfully Submitted,
ERIC LOPEZ
DIRECTOR OF PUBLIC WORKS
APPROVED:
THOMAS B. MODICA
CITY MANAGER