TITLE
Recommendation to authorize City Manager, or designee, to execute all documents necessary to amend Contract No. 34895 with LAZ Parking California, LLC, of Los Angeles, CA, for citywide parking operations and management services, to increase the contract amount by $7,850,300, with a 20 percent contingency in the amount of $1,570,060, for a revised contract amount not to exceed $33,388,503, and extend the term of the contract to December 30, 2023;
Increase appropriations in the Tidelands Area Fund Group in the Public Works Department by $400,000 for parking repairs and upgrades to Queen Mary Hotel parking lots to facilitate reopening, offset by a transfer from the Tidelands Operating Fund Group; and
Increase appropriations in the Tidelands Operating Fund Group in the Citywide Activities Department by $400,000 to transfer to the Tidelands Area Fund Group, offset by anticipated FY 22 Tidelands Operating surplus to be reserved for this purpose. (Citywide)
DISCUSSION
City Council approval is requested to amend contract No. 34895 with LAZ Parking California, LLC (LAZ), to continue providing citywide parking operations and management services.
On November 7, 2017, the City Council awarded a contract to LAZ as part of its adoption of RFP PW17-033 to provide citywide parking operations and management services for a period of three (3) years, with the option to renew for two (2) additional one-year periods.
The current contract expires on December 30, 2022, and the City of Long Beach (City) has exhausted all renewal options. Extending the contract term for one additional year will ensure the continuity of contracted deliverables while City staff finalizes the procurement process for a new parking operator. The Fiscal Year 2023 (FY 23) approved budget includes an influx of funding for parking improvements in City-owned parking structures, including new parking and revenue control systems, camera surveillance system installations, and LED lighting conversions to improve energy efficiency.
During the current contract term, LAZ's parking operations expertise and support assisted Public Works in delivering similar citywide parking improvements and initiatives, including:
|
Project |
Description |
|
New Parking and Revenue Control Systems |
New parking and revenue control systems (entry and exit gates and pay stations) were installed at Civic Center Garage and City Place Garage C, providing enhanced customer experience and data reporting. |
|
New Camera Surveillance System |
An upgraded camera surveillance system was installed in the Aquarium parking structure, enhancing security for patrons, including visitors to the Aquarium of the Pacific. |
|
Civic Center Garage Lighting Conversion |
All lighting in the Civic Center Garage transitioned to energy-efficient LED lighting. |
If a new parking operator is selected through the procurement process, the City would need time to complete an orderly transition of duties, training, and onboarding of new systems, which could cause delays in completing FY 23 budgeted parking improvements.
Public Works requests to extend the contract term by one year through December 30, 2023, and additional contract authority, as shown below.
|
Years 1 to 5 |
1 year / Extension Request |
Total |
|
$23,968,143 |
$9,420,360 |
$33,388,503 |
Additional contract authority is needed for LAZ to continue providing citywide parking operations and management services and to support City staff to deliver several citywide parking improvement projects approved in the Adopted FY 23 budget, which include:
|
Project |
Description |
Amount |
|
New Parking and Revenue Control Systems |
Install new parking and revenue control systems (entry and exit gates and pay stations) at City Place A and B garages, providing enhanced customer experience and data reporting. |
$563,821 |
|
New Camera Surveillance Systems |
Install a new camera surveillance system in the Pike and City Place A, B, and C garages, enhancing security for patrons visiting Downtown Long Beach attractions, including the Pike Outlets, Aquarium of Long Beach, and The Promenade. |
$890,000 |
|
Aquarium Garage Lighting Conversion |
All lighting in the Aquarium Garage transitioned to energy-efficient LED lighting. |
$600,000 |
|
Beach Parking Lots Crack and Slurry Seal |
Repair and slurry seal beach public parking lots to extend useful life. |
$400,000 |
Public Works is also requesting an additional $400,000 contract authority for parking repairs and upgrades to Queen Mary Hotel parking lots to facilitate reopening.
|
Project |
Description |
Amount |
|
Tidelands Parking Lot Improvements |
Parking repairs and upgrades to Queen Mary Hotel parking lots to facilitate reopening. |
$400,000 |
This matter was reviewed by Deputy City Attorney Vanessa S. Ibarra on November 7, 2022, Purchasing Agent Michelle Wilson on October 27, 2022 and by Budget Management Officer Nader Kaamoush on November 4, 2022.
TIMING CONSIDERATIONS
City Council action to amend Contract No. 34895 is requested on November 15, 2022, to ensure the continuity of citywide parking operations and management services.
FISCAL IMPACT
The requested action increases the contract authority with LAZ by $9,420,360, including a 20 percent contingency and extend the term of the contract to December 30, 2023. The contract is budgeted in the General Fund Group, Tidelands Operating Fund Group, and the Civic Center Fund Group in the Public Works Department. An appropriation increase in the amount of $400,000 is requested in the Tidelands Area Fund Group in the Public Works Department for parking repairs and upgrades to Queen Mary Hotel parking lots to facilitate reopening. The Queen Mary project will be funded with anticipated FY 22 surplus in the Tidelands Operations Fund Group that will be earmarked at FY 22 yearend for this purpose. A second appropriation of $400,000 is requested in the Tidelands Operating Fund Group in the Citywide Activities Department by $400,000 to transfer to the Tidelands Area Fund Group. Any further projects to be authorized under the requested contract authority will only be processed at such time that appropriations have been approved by the City Council. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. There is no local job impact associated with this recommendation.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
ERIC LOPEZ
DIRECTOR OF PUBLIC WORKS
APPROVED:
THOMAS B. MODICA
CITY MANAGER