TITLE
Recommendation to adopt resolution authorizing City Manager, or designee, to execute a contract, and any necessary documents including any necessary subsequent amendments, with Permitium, LLC, of Pineville, NC, for an online application system for Concealed Carry Weapons licenses, in a total annual amount not to exceed $3,000, for a period of two years, with the option to renew for two additional one-year periods, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with Permitium, LLC (Permitium), for the purchase of an online application system for Concealed Carry Weapons (CCW) licenses. The system serves as an end-to-end online solution that includes the application, background check tracking, processing, payment, and issuance of licenses.
The Los Angeles County Sheriff’s Department (LASD) recently informed the Long Beach Police Department (LBPD) that they would no longer process CCW applications effective August 1, 2022, for Long Beach or other cities that do not contract with LASD for police services. Currently, LBPD only issues CCW licenses to honorably retired Long Beach Police Department peace officers. Entering into a contract with Permitium will allow LBPD to comply with California Penal Code ¤ 26150 and service private citizen requests for the City of Long Beach (City).
Permitium is the sole company that has streamlined the CCW license application process by transitioning existing manual, paper-based processes into an online, automated solution. Several agencies in California have implemented the same system including Orange, Ventura, Riverside, Mariposa, and Sacramento County Sherriff Departments.
City Charter Section 1801 requires that contracts for City purchases be awarded to the lowest responsible bidder after a competitive bid process but allows for awards without a competitive bid process if accompanied by a Resolution adopted by the City Council.
This matter was reviewed by Deputy City Attorney Arturo D. Sanchez on October 17, 2022, Purchasing Agent Michelle Wilson on October 13, 2022, and by Budget Management Officer Nader Kaamoush on October 14, 2022.
TIMING CONSIDERATIONS
City Council action to adopt a Resolution and award a contract concurrently is requested on November 1, 2022, to ensure the contract is in place expeditiously.
FISCAL IMPACT
The total annual amount of the contract will not exceed $3,000 for a period of two years, with the option to renew for two additional one-year periods. The cost of this contract is anticipated to be offset by fees the Police Department proposes to collect for the Concealed Carry Weapon licenses. City staff will return to the City Council to propose an adjustment in the Master Fees and Charges Schedule to implement the new fee needed to offset costs associated with administering the licenses in the Police Department. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. There is no local job impact associated with this recommendation.
SUGGESTED ACTION
Approve recommendation.
BODY
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Respectfully Submitted,
WALLY HEBEISH
CHIEF OF POLICE
APPROVED:
THOMAS B. MODICA
CITY MANAGER