TITLE
Recommendation to adopt Specifications No. RFP FM-22-157 and award a contract to John Gross, dba Financial Management and Systems Consulting, of Scottsdale, AZ, for Enterprise Resource Planning (ERP) embedded quality assurance and other sponsor support, in an amount not to exceed $165,600, for a period of six months, with the option to renew for one additional six-month period, at the discretion of the City Manager; and, authorize City Manager, or designee, to execute all documents necessary to enter into the contract, including any necessary subsequent amendments. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with John Gross, dba Financial Management and Systems Consulting, for Enterprise Resource Planning (ERP) embedded quality assurance and other sponsor support services, or other services as provided for in the contract and any associated scope definitions. The contract may be terminated at any time by either party. The current scope of services focuses on the City of Long Beach's (City) ERP systems. The City’s new financial system is operational. The remainder of the City’s ERP projects are in a state of transition as the City pivots, prioritizes, and prepares for the work needed to select the various systems, platforms, contractors, and City staff required to complete the City’s suite of enterprise-wide software.
ERP systems have major impacts on administrative operations and business processes throughout City departments. Project Sponsors from seven different City departments are guiding the City through this transition. Each Sponsor is either an Assistant City Manager or a department head. Given the operational demands on these executives, they need hour-to-hour and day-to-day support to execute their roles on the projects. On September 9, 2022, the City released a Request for Proposals (RFP) soliciting proposals from interested firms to provide embedded quality assurance and other sponsor support for the City...
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