TITLE
Adopt resolution authorizing City Manager, or designee, to execute a contract, and any necessary documents including any necessary subsequent amendments, with Strictly Technology, LLC, of Fort Lauderdale, FL, for the purchase of computer equipment, parts and related products, on the same terms and conditions afforded under the TIPS-USA contract, until the TIPS-USA contract expires on May 31, 2023, with the option to renew for as long as the TIPS-USA contract is in effect, at the discretion of the City Manager; and
Authorize City Manager, or designee, to execute multiple agreements with these four vendors in an annual aggregate amount not to exceed $500,000 for the purchase of computer equipment, parts and related products. (Citywide)
DISCUSSION
City Council approval is requested to enter into contracts with CDWG, SHI International, SCW and Strictly Technology for the purchase of computer equipment, parts and related products.These four (4) contracts were all competitively procured.
Technology and Innovation Department (TI) is responsible for the procurement of various computer equipment, parts, and related products for all City of Long Beach departments. These four (4) contracts are with companies that TI regularly contacts for pricing for these types of computer equipment, parts and related products. Putting contracts in place with these vendors will streamline the process of procuring as-needed computer equipment and related products without requiring TI to bid out for these items each time there is a need to procure them.
City Charter Section 1802 provides an alternative procurement method by permitting the City to purchase or otherwise obtain services, supplies, materials, equipment, and labor with other governmental agencies. This alternative procurement method can save time and reduce costs through economies of scale by purchasing under existing contracts from other government agencies on a voluntary and selective basis, when authorized by a Resolution adopted by the City Council.
This matter was reviewed by Deputy City Attorney Erin Weesner-McKinley on May 27, 2022, Purchasing Agent Michelle Wilson on May 6, 2022, and by Budget Management Officer Rhutu Amin Gharib on May 14, 2022.
TIMING CONSIDERATIONS
City Council action is requested on June 21, 2022, to ensure execution of the four new contracts is done expeditiously.
FISCAL IMPACT
Expenditures for as-needed computer equipment and related products will not exceed a total annual aggregate amount of $500,000. Sufficient appropriation is budgeted in the General Services Fund Group in the Technology and Innovation Department to support this activity. These expenditures are recovered through direct billing to the requesting departments. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. There is no local job impact associated with this recommendation.
SUGGESTED ACTION
Approve recommendation.
BODY
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Respectfully Submitted,
LEA D. ERIKSEN
DIRECTOR OF TECHNOLOGY AND INNOVATION
APPROVED:
THOMAS B. MODICA
CITY MANAGER