Long Beach, CA
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File #: 22-0498    Version: 1 Name: FM - Contract w/UPS for ground and overnight express mail services
Type: Resolution Status: Adopted
File created: 4/13/2022 In control: City Council
On agenda: 5/10/2022 Final action: 5/10/2022
Title: Recommendation to adopt resolution authorizing City Manager, or designee, to execute a contract, and any necessary documents including any necessary subsequent amendments, with United Parcel Service, Inc., of Atlanta, GA, for providing ground and overnight express mail services on an as-needed basis, on the same terms and conditions afforded to Sourcewell, a state of Minnesota local government unit and service cooperative, in a total annual amount of $75,000, and authorize a 20 percent contingency in the amount of $15,000, for a total annual contract amount not to exceed $90,000, until the Sourcewell contract expires on November 11, 2025, with the option to renew for as long as the Sourcewell contract is in effect, at the discretion of the City Manager. (Citywide)
Sponsors: Financial Management
Attachments: 1. 051022-C-6sr&att, 2. RES-22-0068.pdf
TITLE
Recommendation to adopt resolution authorizing City Manager, or designee, to execute a contract, and any necessary documents including any necessary subsequent amendments, with United Parcel Service, Inc., of Atlanta, GA, for providing ground and overnight express mail services on an as-needed basis, on the same terms and conditions afforded to Sourcewell, a state of Minnesota local government unit and service cooperative, in a total annual amount of $75,000, and authorize a
20 percent contingency in the amount of $15,000, for a total annual contract amount not to exceed $90,000, until the Sourcewell contract expires on November 11, 2025, with the option to renew for as long as the Sourcewell contract is in effect, at the discretion of the City Manager. (Citywide)

DISCUSSION
City Council approval is requested to enter into a contract with United Parcel Service, Inc. (UPS) for providing ground and overnight express mail services on an as-needed basis for various departments.

The Purchasing Division within the Department of Financial Management researched procurement options for as-needed ground and overnight express mail services and discovered other agencies had completed an open, fair, transparent, and competitive procurement process. The City of Long Beach (City) reviewed the contract options and determined that the contract between Sourcewell and UPS provided the best value to the City.

UPS was selected based on its competitive pricing, service level, and breadth of product offerings. UPS offers a convenient web-based shipping system. UPS services are convenient and flexible to meet the needs of City Departments.

City Charter Section 1802 provides an alternative procurement method by permitting the City to purchase or otherwise obtain services, supplies, materials, equipment, and labor on the same terms as provide to other governmental agencies. This alternative procurement method can save time and reduce costs through economies of scale by purch...

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