Long Beach, CA
Share to Facebook Share to Twitter Bookmark and Share
File #: 21-0943    Version: 1 Name: FM - Contract w/AECOM Technical Svcs for groundwater monitoring and reporting
Type: Contract Status: CCIS
File created: 8/25/2021 In control: City Council
On agenda: 9/14/2021 Final action: 9/14/2021
Title: Recommendation to authorize City Manager, or designee, to execute all documents necessary to amend Contract No. 34467 with AECOM Technical Services, Inc., of Long Beach, CA, for groundwater monitoring and reporting at former City fuel sites 7, 10, 11, and 17, and to monitor and complete the design plan for control of the methane landfill gasses at Davenport Park, and increase the contract amount by $450,000 for the first renewal period, and annual funds of $179,393 for the second renewal period, for a total amount not to exceed $2,510,538. (Citywide)
Sponsors: Financial Management
Attachments: 1. 091421-C-10sr.pdf
Related files: 34467_003

TITLE

Recommendation to authorize City Manager, or designee, to execute all documents necessary to amend Contract No. 34467 with AECOM Technical Services, Inc., of Long Beach, CA, for groundwater monitoring and reporting at former City fuel sites 7, 10, 11, and 17, and to monitor and complete the design plan for control of the methane landfill gasses at Davenport Park, and increase the contract amount by $450,000 for the first renewal period, and annual funds of $179,393 for the second renewal period, for a total amount not to exceed $2,510,538.  (Citywide)

 

DISCUSSION

City Council approval is requested to amend Contract No. 34467 with AECOM Technical Services, Inc. (AECOM), to increase the contract amount to continue providing groundwater monitoring and reporting services at former City fuel sites 7, 10, 11, and 17, and to monitor and complete the design plan for control of the methane landfill gasses at Davenport Park.

 

On September 13, 2016, the City Council awarded a contract to AECOM as part of its adoption of Resolution RESO-16-005 to provide services that would result in the accelerated removal of contaminants at closed City fuel sites, as required by the Los Angeles Regional Water Quality Control Board, for a five-year period, with the option to renew for two additional one-year periods.

 

On March 17, 2020, the contract with AECOM was amended to add $160,000 for monitoring and design to control the methane landfill gasses at Davenport Park.  On January 19, 2021, at the request of the Public Works Department, $98,765 was added to the AECOM contract to assist with the completion of the construction drawings, help with bid preparation, and construction administration for the Davenport Park Emission Control Project.  All the funds previously authorized by the City Council are expected to be expended in the initial five-year term, and additional funds of $629,393 are needed to complete the final two years of remediation, monitoring, and reporting for fuel sites and landfill gas monitoring for Davenport Park.

 

Additional funding is needed as the biodegradation of the contaminants at former fuel sites 7 and 17 progressed at a slower rate than initially projected and additional treatment is required. Additionally, the groundwater and landfill gas monitoring for Davenport Park must continue to maintain compliance with the Water Board and Los Angeles County Department of Public Health. The cases at former City fuel sites 10 and 11 have been closed after successful remediation of the contaminants at these locations but require ongoing monitoring.

 

This matter was reviewed by Deputy City Attorney Taylor M. Anderson on August 24, 2021, Business Services Bureau Manager Tara Mortensen on August 17, 2021, and by Revenue Management Officer Geraldine Alejo on August 24, 2021.

 

SUSTAINABILITY

 

Closure of these remaining former fuel sites dramatically lessens the possibility of further contamination to the groundwater. Continued monitoring of the groundwater and landfill gas at Davenport Park will help to ensure the park is safe. The City will be benefit from these environmentally impactful actions.

 

TIMING CONSIDERATIONS

City Council action is requested on September 14, 2021, to ensure there is no interruption to services.

 

FISCAL IMPACT

The revised total contract amount will not exceed $2,510,538. The total increase of $629,393 is budgeted in the Fleet Services Fund Group in the Financial Management Department. Funding for fuel site remediation is collected through the regular Fleet Services Memorandum of Understanding (MOU) monthly billing charges to multiple departments and funds. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. This recommendation provides continued support to our economy by assisting in the preservation of employment for 75 full-time employees residing in Long Beach.

 

SUGGESTED ACTION

Approve recommendation.

 

BODY

[Enter Body Here]

 

Respectfully Submitted,

KEVIN PIPER

DIRECTOR OF FINANCIAL MANAGEMENT

 

 

 

APPROVED:

 

THOMAS B. MODICA

CITY MANAGER