TITLE
Recommendation to adopt resolution authorizing City Manager, or designee, to execute a contract, including any necessary amendments, with Periscope Holdings, Inc., of Austin, TX, for providing a procurement technology solution, on the same terms and conditions afforded to the Texas Department of Information Resources (TXDIR), in the amount of $504,282 for the implementation service fee, with a 20 percent contingency in the amount of $100,856, for a total amount not to exceed $605,138, for a period of one year, and an annual amount of $186,680, with a 20 percent contingency in the amount of $37,336, for a total annual contract amount not to exceed $224,016, for subsequent years, until the TXDIR contract expires on November 15, 2024, with the option to renew for as long as the TXDIR contract is in effect, at the discretion of the City Manager; and
Increase appropriations in the General Fund Group in the Financial Management Department by $151,680 to use FY 21 budget savings, offset by unspent departmental funds. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with Periscope Holdings, Inc. (Periscope), to purchase a procurement technology solution on the same terms and conditions afforded to the Texas Department of Information Resources (TXDIR).
The Purchasing Division of the Financial Management Department will use the solution for vendor and bid management, labor compliance program management, purchasing contract management, and data and reporting on contract expenses and vendor utilization. This solution will provide the City with significant improvements and be much more adaptive to the City’s needs. It will allow the City to incorporate recommendations to the City’s purchasing functions related to the Language Access Policy, Everyone In Initiative, and the Framework for Racial Equity and Reconciliation.
Annual costs include multiple contract management features that will make the City's contract management capacit...
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