TITLE
Recommendation to authorize City Manager, or designee, to execute all documents necessary to amend Contract No. 35568 with Bitfocus, Inc., of Las Vegas, NV, for providing a Homeless Management Information System, to increase the contract amount by $120,000, for a revised contract amount not to exceed $370,000, and extend the term of the contract to July 30, 2022, with the option to extend for as long as the Regional Taskforce on the Homeless of San Diego County contract remains in effect. (Citywide)
DISCUSSION
City Council approval is requested to amend Contract No. 35568 with Bitfocus, Inc., to continue providing the Homeless Management Information System (HMIS), which collects client-level data and data on the provision of housing as well as services for individuals and families experiencing homelessness in Long Beach. On June 23, 2020, the City Council awarded a contract to Bitfocus, Inc., as part of its adoption of RES-20-0073 for providing HMIS to the City for one year, with the same terms and conditions afforded to the Regional Taskforce on the Homeless of San Diego County.
The Health and Human Services Department (Health Department), Homeless Services Bureau is the lead agency for the Long Beach Continuum of Care (CoC) jurisdiction. The Health Department receives annual CoC grant funding from the federal Department of Housing and Urban Development (HUD). As part of the CoC grant agreement, the Health Department is required to have a functioning and operational HMIS. The grantor requires that the Health Department’s HMIS must be able to record and store client-level information on the characteristics and service needs of persons at risk of, or currently experiencing, homelessness. Bitfocus, Inc., provides the Health Department with an HMIS that satisfies the funder’s reporting requirement, as well as generating compatible data with our regional partners such as Los Angeles County, Orange County, and the City and County of San Diego.
This matter was reviewed by Business Bureau Manager Tara Mortensen on June 23, 2021, Deputy City Attorney Taylor M. Anderson and Budget Analysis Officer Gregory Sorensen on June 28, 2021.
TIMING CONSIDERATIONS
City Council action to amend Contract No. 35568 is requested on July 20, 2021, to ensure there is no interruption to services.
FISCAL IMPACT
The revised total amount of the contract will not exceed $370,000. Sufficient funds are currently budgeted in the Health Fund Group in the Health and Human Services Department, offset by CoC grant revenue. There is no impact to the General Fund. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. There is no local job impact associated with this recommendation.
SUGGESTED ACTION
Approve recommendation.
BODY
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Respectfully Submitted,
KELLY COLOPY
DIRECTOR
HEALTH AND HUMAN SERVICES
APPROVED:
THOMAS B. MODICA
CITY MANAGER