TITLE
Recommendation to adopt Specifications No. ITB FS21-031 and award contracts to Bob Wondries Motors, dba Wondries Fleet Group, of Alhambra, CA; Fleet Vehicle Source, of Covina, CA; and FFBH Motors, LLC, dba Frontier Ford, of Santa Clara, CA, for the purchase and delivery of light and medium-duty vehicles, in an annual aggregate amount of $7,000,000, with a 10 percent contingency of $700,000, for a total annual aggregate amount not to exceed $7,700,000, for a period of two years, with the option to renew for three additional one-year periods; and, authorize City Manager, or designee, to execute all documents necessary to enter into the contracts, including any necessary amendments. (Citywide)
DISCUSSION
City Council approval is requested to enter into contracts with Bob Wondries Motors, dba Wondries Fleet Group, Fleet Vehicle Source, and FFBH Motors, LLC, dba Frontier Ford, for the purchase and delivery of light and medium-duty vehicles at fixed pricing, for an annual aggregate amount not to exceed $7,700,000, in accordance with approved vehicle replacement plans. It is projected that the annual aggregate amount will be sufficient to cover the acquisition costs for standardized light and medium vehicles such as hybrid, plug-in hybrid, compressed natural gas (CNG), and electric vehicles including trucks, police patrol vehicles, and other units as defined in the 53 various bid specifications. These contracts will significantly reduce the time and expense for the Fleet Services Bureau and Purchasing Division staff to secure needed vehicle replacements. Fleet vehicle and equipment needs not covered under this bid specification will be procured independently under the City's procurement guidelines when required.
The fleet vehicle and equipment replacement program is based upon an economic lifecycle analysis, usage, and unit's overall condition. During the budget process, the Fleet Services Bureau submits a list of vehicles that need replacing in the coming ...
Click here for full text