TITLE
Recommendation to adopt Specifications No. ITB FS21-026 and award contracts to Southern Counties Oil Co., dba SC Fuels, of Orange, CA, Patten Energy Enterprises, Inc., of Los Angeles, CA, and Cummins, Inc., dba Cummins Sales and Service, of Columbus, IN, for the purchase of petroleum products, in an annual aggregate amount of $250,000, with a 15 percent contingency in the amount of $37,500, for a total annual contract amount not to exceed $287,500, for a period of two years, with the option to renew for three additional one-year periods; and, authorize City Manager, or designee, to execute all documents necessary to enter into the contracts, including any necessary amendments; and
Increase appropriations in the Fleet Fund Group in the Financial Management Department by $110,500, offset by payments from other Departments through the Fleet Memorandum of Understanding. (Citywide)
DISCUSSION
City Council approval is requested to enter into contracts with Southern Counties Oil Co., dba SC Fuels, Patten Energy Enterprises, Inc., and Cummins, Inc., dba Cummins Sales and Service, for the purchase of petroleum products, which include motor oils and hydraulic fluids. Utilizing multiple vendors will enable the Fleet Services Bureau in the Financial Management Department to obtain needed petroleum products quickly and minimize downtime for vehicles and equipment used in essential operations. An appropriations increase is also requested to meet the fleet's maintenance needs due to the price increases on petroleum products in this new bid.
The Fleet Services Bureau uses approximately 5,600 gallons of various types of petroleum products to support regular maintenance and servicing of the City’s fleet each year. All manufacturers recommend using the appropriate petroleum products for fleet vehicles and equipment to ensure proper function, promote maximum life of the units, ensure consistent warranty coverage, and ensure operational safety.
The bid was advertised ...
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