TITLE
Recommendation to authorize City Manager, or designee, to execute all documents necessary to amend Contract No. 34108 with Perceptive Enterprises, Inc., of Los Angeles, CA; Contract No. 34109 with Pacifica Services, Inc., of Pasadena, CA; Contract No. 34173 with Padilla & Associates, Inc., of Santa Ana, CA; and Contract No. 34122 with Comprehensive Housing Services, Inc., of Santa Ana, CA, for the provision of professional prevailing wage and other labor compliance monitoring services, to extend the contracts to November 14, 2022. (Citywide)
DISCUSSION
On July 21, 2015, the City Council awarded contracts to Perceptive Enterprises, Inc. (Perceptive), Pacifica Services, Inc. (Pacifica), Padilla & Associates, Inc. (Padilla), and Comprehensive Housing Services, Inc. (Comprehensive), (collectively, Vendors) for prevailing wage and other labor compliance monitoring services. The contracts are currently in their last renewal options and are set to expire on November 14, 2020.
City Council approval is requested to execute contract amendments with the Vendors, to extend the term for two one-year periods through November 14, 2022, to continue critical labor compliance monitoring services for projects that will extend beyond the current contract expiration. The contract extensions will provide adequate time to close out each project already started with each of the vendors, which typically occurs one to two months after project completion. This uninterrupted administration of prevailing wage and other labor program monitoring, including Federal Housing and Urban Development (HUD) Section 3 and Disadvantaged Business Enterprise (DBE) programs on the existing projects, is critical to ensure compliance.
A Request for Proposals (RFP) was released for these services and a request to award new contracts for the required consulting services for all new future projects is before the City Council for approval at today’s meeting under separate cover.
This matter was reviewed by Deputy City Attorney Erin Weesner-McKinley on October 26, 2020, Business Services Bureau Manager Tara Yeats on October 20, 2020, and by Budget Management Officer Rhutu Amin Gharib on November 2, 2020.
TIMING CONSIDERATIONS
City Council action is requested on November 17, 2020, to allow for uninterrupted continuation of services.
FISCAL IMPACT
The request to amend the contracts will extend the terms to November 14, 2022, to continue critical labor compliance monitoring services for current projects that will extend beyond the contract expiration with the same annual aggregate contract authority of $1,500,000. No additional purchase orders will be issued under the amended contracts, and the Vendors will not be utilized except in cases where project funding is already appropriated. Costs have been included in the specific projects of the departments where funds are budgeted for these services. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. There is no local job impact associated with this recommendation.
SUGGESTED ACTION
Approve recommendation.
BODY
[Enter Body Here]
Respectfully Submitted,
JOHN GROSS
DIRECTOR OF FINANCIAL MANAGEMENT
APPROVED:
THOMAS B. MODICA
CITY MANAGER