TITLE
Recommendation to adopt Specifications No. RFP PW 09-007 authorizing City Manager to execute contracts and any amendments thereto with Waste Management, Inc., and Consolidated Disposal Service for transfer station operations for receiving, processing, transferring and disposal of waste collected by the City of Long Beach for the term April 1, 2009 to April 1, 2014, in an estimated annual contract amount of $1,097,000 with the option of adding expenditures up to 10 percent (or $109,700) above the annual contract amount, if necessary and if funds are available. (Citywide)
DISCUSSION
This action will provide for the receiving, processing, transferring and disposal of waste that may include refuse, recyclables, green waste, construction and demolition materials, and bulky items. This service is needed to handle waste that cannot be processed at the Southeast Resource Recovery Facility (SERRF). In addition, the two recommended providers will serve as a backup when SERRF is down.
The original contract expired January 1, 2009. The Department of Financial Management, Purchasing Division, worked with the Department of Public Works, Environmental Services Bureau, to develop a new comprehensive scope of services. During this time, an interim agreement was issued to continue services without any disruptions, while a Request for Proposals (RFP) was conducted. The evaluation process concluded in April 2009. To ensure continuity of services and appropriate funding is in place, we are requesting a contract term beginning April 1, 2009.
The RFP was advertised on February 12, 2009, and 57 potential bidders specializing in waste collection and disposal were notified; 11 are Minority-owned Business Enterprises (MBEs), nine are Woman-owned Enterprises (WBEs), four are Disadvantaged Business Enterprises (DBEs), 12 are certified Small Businesses Enterprises (SBEs), and six are Long Beach businesses. The RFP was made available from the Purchasing Division, located on the seventh floor of City Hall and the Division's website at www.lonqbeach.qov/purchasinq. Two proposals were received on March 17,2009.
Waste Management, Inc., of Long Beach, CA (local) and Consolidated Disposal Service (Republic Services, I nc./Allied) , of Santa Fe Springs, CA (not an MBE, WBE, DBE, SBE or local) submitted proposals. Both vendors are able to provide the service effectively and efficiently. Waste Management, Inc., and Consolidated Disposal Service are both being recommended for an award for services, to ensure no disruptions to service operation and a back-up provider is always available.
This matter was reviewed by Deputy City Attorney Amy R. Burton on June 29, 2009 and Budget and Performance Management Bureau Manager David Wodynski on July 6, 2009.
TIMING CONSIDERATIONS
City Council action to adopt Specifications No. RFP PW 09-007 and authorize the City Manager to execute contracts is requested on July 21, 2009 to ensure that contracts are in place expeditiously.
FISCAL IMPACT
The cost of these contracts, in the estimated amount of $1,097,000 annually, is budgeted by various departments. The primary user, Public Works, Environmental Services Bureau (ESB), has $747,000 budgeted. The secondary users consist of Harbor Department, Water Department and the Department of Parks, Recreation and Marine, which are funded by various Citywide accounts. The estimated annual amount is based on expenditures from the previous contract. The City will have the option of adding a contingency of 10 percent (or $109,700) above the annual contract amount, if necessary and if funds are available.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
LORI ANN FARRELL
DIRECTOR OF FINANCIAL MANAGEMENT/CFO
MICHALE P. CONWAY
DIRECTOR OF PUBLIC WORKS
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APPROVED: |
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PATRICK H. WEST |
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CITY MANAGER |