TITLE
Recommendation to authorize City Manager, or designee, to enter into a Memorandum of Understanding, and all necessary documents, with OpenLattice, Inc., of Redwood City, CA, for The Justice Lab and the City’s efforts in data integration and platform sharing, for a term of three years. (Citywide)
DISCUSSION
In January 2018, the City of Long Beach (City) launched The Justice Lab to provide staff with new tools to divert individuals committing misdemeanors out of the criminal justice system and toward resources such as treatment and care. The Justice Lab partners are comprised of various City departments, including the Police Department, Fire Department, Health and Human Services, and the City Prosecutor’s Office. The Justice Lab is collaborating on various initiatives to better understand individual and aggregate client needs, to better align and coordinate services, and to better understand the full costs and success rates, for the City as a whole, of utilizers of the criminal justice and health systems.
The Justice Lab is requesting authorization to enter into a three-year Memorandum of Understanding (MOU) with OpenLattice, Inc., as a pilot, for access to their platform for data integration and information sharing. The MOU would deliver a framework for the City to upload and share data between participating departments to conduct analysis, as authorized by the City’s Administrative Regulation AR8-32 - Inter-Department Data-Sharing. In addition, The Justice Lab is working with the City’s Technology and Innovation Department to ensure that the data infrastructure put in place is in accordance with City standards for the sustainability of the work.
This matter was reviewed by Deputy City Attorney Sarah E. Green on November 25, 2019 and by Budget Management Officer Rhutu Amin Gharib on December 12, 2019.
TIMING CONSIDERATIONS
City Council action is requested on January 14, 2020, to ensure the MOU is in place expeditiously.
FISCAL IMPACT
OpenLattice, Inc., will provide access to their platform for data integration and platform sharing, with up to one terabyte of storage, at no cost to the City. There are no maintenance or operating costs to the City for this three-year period. At the end of the MOU agreement The Justice Lab will evaluate the benefits and gaps of the platform. Should the City determine there is value in continuing access to the platform, a regular procurement process will commence. Any potential costs will be brought back to the City Council at a later date. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. There is no local job impact associated with this recommendation.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
ROBERT G. LUNA
CHIEF OF POLICE
DOUGLAS P. HAUBERT
CITY PROSECUTOR
KELLY COLOPY
DIRECTOR
HEALTH AND HUMAN SERVICES
XAVIER D. ESPINO
FIRE CHIEF
LEA D. ERIKSEN
DIRECTOR OF TECHNOLOGY AND INNOVATION
APPROVED:
THOMAS B. MODICA
ACTING CITY MANAGER