TITLE
Recommendation to declare ordinance making findings and determinations regarding contracting for work usually performed by City employees and authorizing the City Manager to enter a contract with American Building Maintenance Company for custodial services, read and adopted as read. (Citywide)
DISCUSSION
The City has been contracting with the private sector for custodial services since 1998. The current contracts will expire on April 30, 2009, and a new contract is required. The contracted sites include more than 80 buildings operated by the Community Development, Parks, Recreation and Marine, Library Services, Police, Fire, Public Works, Gas and Oil, and Technology Services Departments. Two additional sites have been included in the specifications -- the Environmental Services Building (at Temple & Willow) and the new Fire Department Administration Building. These two sites have been receiving minimal levels of custodial service provided by temporary, part-time staff or by non-maintenance staff working on an overtime basis.
The format of the bid specifications was revised to include industry "best practices" and minimum staffing requirements as recommended in the Custodial Services Optimization Study. Additionally, the bid format was revised to provide greater assurance to staff that the bidders can successfully meet the contract specifications for the amounts bid.
Improved levels of service are anticipated.
The original bid was advertised on June 17th, 18th, 19th,and 22nd, 2008, and opened on July 10, 2008. The City received four bids and all were rejected to conduct a re-bid in order to simplify specifications and expand the bidders pool. The bid documents were available from the Purchasing Division, located on the seventh floor of City Hall, and the Purchasing Division's website at www.lonobeach.oov/purchasino. A bid announcement was also included in the Purchasing Division's weekly update on Open Bid Opportunities, which is sent to 30 local, minor...
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