TITLE
Recommendation to adopt resolution authorizing City Manager, or designee, to execute a contract with Prudential Overall Supply, of Carson, CA, for the service and rental of uniforms, floor mats, mops, and related services, on the same terms and conditions afforded to the City of Tucson, Arizona, through National Intergovernmental Purchasing Alliance, in an annual amount of $446,000, with the option to add expenditures up to 10 percent, for a total annual amount not to exceed $490,600, for a period of one year, with the option to renew for four additional one-year periods, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with Prudential to provide the service and rental of uniforms, floor mats, mops and related services. The award represents the combined annual requirements as estimated by various City department users. The Departments of Airport, Financial Management, Gas and Oil, Harbor, Health and Human Services, Library Services, Police, Parks, Recreation and Marine, Public Works, Technology Services, and Water will utilize the contract for their everyday operations and to ensure employee safety.
The Purchasing Division reviewed procurement options for service and rental of uniforms, floor mats, mops, and related services. The City of Tucson’s agreement with Prudential (not a MBE, WBE, SBE or Local), through National IPA, was determined to provide the best value based on their competitive pricing, service levels, and breadth of product offering. Prudential is able to manage high frequency requests for service and the various product needs of multiple City departments. The National IPA contract was competitively bid in 2017.
City Charter Section 1802 provides an alternative procurement method by permitting the City to purchase or otherwise obtain services, supplies, materials, equipment, and labor with other governmental agencies by purchasing under their contracts on a voluntary and selective basis when authorized by a Resolution of the City Council.
The use of cooperative purchasing contracts provides public agencies with opportunities for greater efficiencies in acquiring goods by reducing the administrative burden of conducting a competitive bid process and leveraging multiple-agency buying volumes to obtain greater cost-savings.
This matter was reviewed by Deputy City Attorney Amy R. Webber and by Assistant Finance Director Lea Eriksen on November 20, 2017.
TIMING CONSIDERATIONS
City Council action to adopt a Resolution and award a contract concurrently is requested on December 12, 2017, to ensure the contract is in place expeditiously.
FISCAL IMPACT
The total annual amount of this contract will not exceed $490,600, and is budgeted in various funds and departments. The award of this contract will provide continued support to our local economy by assisting in the preservation of employment for five employees residing in Long Beach.
SUGGESTED ACTION
Approve recommendation.
BODY
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LONG BEACH AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH PRUDENTIAL OVERALL SUPPLY TO PROVIDE UNIFORM RENTAL SERVICES THROUGH THEIR CONTRACT WITH THE CITY OF TUCSON, ARIZONA IN AN ANNUAL AMOUNT NOT TO EXCEED $490,600
Respectfully Submitted,
JOHN GROSS
DIRECTOR OF FINANCIAL MANAGEMENT
APPROVED:
PATRICK H. WEST
CITY MANAGER