TITLE
Recommendation to authorize City Manager, or designee, to amend Blanket Purchase Order No. BPPD16000023 with Galls, LLC, for furnishing and delivering duty gear and footwear to the Long Beach Police Department, to increase the annual amount by $125,000, for a revised total annual amount not to exceed $325,000 for the term ending May 31, 2017, and to add a 6 percent increase for each additional one-year renewal period, for a total three-year contract amount not to exceed $1,034,670 through May 31, 2019. (Citywide)
DISCUSSION
City Council approval is requested to increase Blanker Purchase Order (BPO) No. BPPD16000023 with Galls, LLC, by $125,000, to furnish and deliver police duty gear and footwear, for the period ending May 31, 2017, and to add a 6 percent increase each subsequent renewal. Due to increased costs from suppliers and changes to the market conditions affecting labor, utility, and shipping costs, the vendor has increased the cost of goods and supplies furnished to the City by 6 percent each year for the remainder of the BPO term.
On June 1, 2016, the Long Beach Police Department (LBPD) established a BPO with Galls, LLC, after completing a competitive bid process, for a period of one year with the option to renew for two additional one-year periods. Since that time, through the passage of Measure A, LBPD has reestablished the South Patrol Division and restored sworn training staff in the Support Bureau. Additionally, LBPD completed two Police Recruit Academies and anticipates completing two more Police Recruit Academies by the expiration of this BPO, with optimal extension periods, in 2019. The additional funds are necessary to support the increase in sworn staff, as well as to maintain safety and quality standards related to the replacement and upkeep of existing police equipment. This BPO will ensure timely availability of duty gear and footwear for uniformed personnel.
This matter was reviewed by Deputy City Attorney Monica J. Kilaita on May 23, 2017 and by Budget Management Officer Rhutu Amin Gharib on May 31, 2017.
TIMING CONSIDERATIONS
City Council action is requested on June 20, 2017, to ensure the contracts are in place expeditiously.
FISCAL IMPACT
Costs for the current term of the contract, expiring May 31, 2017, may not exceed $200,000. The recommended action amends the current contract by $125,000, for a revised total annual amount not to exceed $325,000 for the term ending May 31, 2017. The two additional one-year renewals include a 6 percent increase for $344,500 and $365,170, respectively, for a total three-year contract amount not to exceed $1,034,670 through May 31, 2019. The additional contract authority of $125,000 is budgeted in the General Fund (GF) and the Tidelands Operations Fund (TF 401) in the Police Department (PD). This contract will provide continued support to our local economy by assisting in the preservation of employment of 24 full-time employees residing in Long Beach.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
ROBERT G. LUNA
CHIEF OF POLICE
APPROVED:
PATRICK H. WEST
CITY MANAGER