TITLE
Recommendation to adopt Plans and Specifications No. R-7026 for Improvements of the 6th Street Bicycle Boulevard Project; award the contract to Sully-Miller Contracting Company, of Brea, CA, in the amount of $821,000, and authorize a 10 percent contingency in the amount of $82,100, for a total contract amount not to exceed $903,100; authorize City Manager, or designee, to execute all documents necessary to enter into the contract, including any necessary amendments; and
Accept Categorical Exemption No. CE-57-09. (Districts 2,3)
DISCUSSION
The 6th Street Bicycle Boulevard Project (Project) will construct a 2.5-mile bicycle boulevard along 6th Street from Junipero Avenue to Bellflower Boulevard. The City of Long Beach (City) would like to construct one Class I bike path, twelve traffic circles, one roundabout with curb extensions and bioswales, one bump-out with curb extension and bioswales, one bike detector loop, and custom signage and pavement markings throughout the corridor (Exhibit A). The Project will increase safety at these four intersections by decreasing vehicle speeds in the community by using traffic calming features. The Project is consistent with, and was identified in, the City’s Bicycle Master Plan.
This bid was advertised in the Long Beach Press-Telegram on January 6, 2017, and 4,252 potential bidders specializing in construction services were notified of the bid opportunity. Of those bidders, 91 downloaded the bid via the City’s electronic bid system. The bid document was made available from the Purchasing Division, located on the seventh floor of City Hall, and the Division’s website at www.longbeach.gov/purchasing <http://www.longbeach.gov/purchasing>. A bid announcement was also included in the Purchasing Division’s weekly update of Open Bid Opportunities, which is sent to 22 local, minority and women-owned business groups. Four bids were received on February 7, 2017. Of those four bidders, none were Minority-owned Business Enterprises (MBEs) or Women-owned Business Enterprises (WBEs), one was a certified Small Business Enterprise (SBE), and one was a Long Beach business (Local). Sully-Miller Contracting Company, of Brea, CA (not a MBE, WBE, SBE, or Local), was the lowest responsible bidder.
Local Business Outreach
In an effort to align with the City’s outreach goal, Long Beach businesses are encouraged to submit bids for City contracts. The Purchasing Division also assists businesses with registering on the PlanetBids database to download the bid specifications. Through outreach, 377 Long Beach vendors were notified to submit bids, of which eight downloaded and one submitted a bid. The Purchasing Division is committed to continuing to perform outreach to local vendors to expand the bidder pool.
This matter was reviewed by Deputy City Attorney Amy R. Webber on March 13, 2017 and by Budget Analysis Officer Julissa Jose-Murray on April 4, 2017.
SUSTAINABILITY
The project will add an additional 2.5 miles of bicycle infrastructure on the southeastern side of the City, providing residents with more recreational and health benefits achieved by cycling. The project will also allow for residents to use bicycles as an alternate mode of transportation, resulting in less vehicle usage and a reduction of air pollution harmful to the environment.
In conformance with the California Environmental Quality Act, Categorical Exemption No. CE-57-09 was issued for this project (Exhibit B).
COMPLETE STREETS ASSESSMENT
Pursuant to Assembly Bill 1358 (the California Complete Streets Act), and as a part of the implementation of the Mobility Element of the Long Beach General Plan, the City’s practice is to conduct a complete streets assessment for all roadway construction projects. The project site, 6th Street from Junipero Avenue to Bellflower Boulevard consists of mainly residential land uses, except for Recreation Park. There are currently sidewalks on both sides of 6th Street, but no bike lanes or bus stops. This project will incorporate shared line markings and traffic calming devices at intersections to improve the environment for bicyclists. This corridor is identified in the City’s Bicycle Master Plan for these improvements.
TIMING CONSIDERATIONS
City Council action to adopt Plans and Specifications No. R-7026 and award a contract concurrently is requested on May 9, 2017, to ensure the contract is in place expeditiously.
FISCAL IMPACT
The total project cost for the 6th Street Bicycle Boulevard Project is estimated at $1,124,154, which includes the contract award amount of $903,100, and the cost for design, construction, construction management, project support, and labor compliance. Total project costs are supported by $372,970 in State Safe Routes to School grant funding, $180,489 in Transportation Development Act grant funding appropriated in the Capital Projects Fund (CP), $434,557 in Measure R funding, and $136,138 in AB 2766 funding appropriated in the Transportation Fund (SR 182) in the Public Works Department (PW). The grant funds do not have a cash or in-kind match requirement.
The Parks, Recreation and Marine Department (PR) will be responsible for ongoing grounds maintenance, including irrigation, landscaping, and debris management. Following completion, staff estimates an annual General Fund expenditure of $7,000 for operations and maintenance costs, including irrigation management, plant replacement, and weed abatement; seasonal storm and debris clean-up; periodic repair from vehicles and pedestrians; and water. Operations and maintenance costs are currently not funded and will be requested as part of the FY 18 budget process. Approval of this recommendation will provide continued support to our local economy.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
CRAIG A. BECK
DIRECTOR OF PUBLIC WORKS
APPROVED:
PATRICK H. WEST
CITY MANAGER