TITLE
Recommendation to authorize City Manager, or designee, to execute all documents necessary to amend Contract No. 33724 with Professional Police Supply, Inc., dba Adamson Industries, of Los Alamitos, CA, for the purchase of emergency vehicle auxiliary equipment, to increase the annual contract amount by $480,000, for a total annual amount not to exceed $800,000, for the remaining two years of the contract; and
Increase appropriations in the Fleet Services Fund (IS 386) in the Financial Management Department (FM) by $600,000. (Citywide)
DISCUSSION
On August 19, 2014, the City Council awarded contracts to Professional Police Supply, Inc., dba Adamson Industries, B & B Enterprises, and The Truck Lighthouse, Inc., to purchase auxiliary equipment for emergency response vehicles in an annual amount of $360,000, for a period of two years with the options to renew for two additional one-year periods. B & B Enterprises and The Truck Lighthouse no longer stock the auxiliary equipment in the originally advertised bid specification, leaving Professional Police Supply as the only supplier available.
The Ford Crown Victoria has been the standard patrol vehicle for the Police Department and was also utilized by the Fire Department. The auxiliary equipment from older model Crown Victorias could previously be transferred to newer model units, reducing the total expense for upfitting replacement units. Since this model is no longer being manufactured, the City is now using the Ford Interceptor utility vehicle. Auxiliary equipment from the Crown Victoria is not transferable to the Interceptor utility vehicles. This has increased the price of upfitting per unit for parts that include light bars, sirens, partition dividers (cages) and electronic controllers.
City Council approval is requested to authorize the City Manager, or designee, to execute an amendment to Contract No. 33724 with Professional Police Supply, Inc., dba Adamson Industries, to increase the annual amount by $480,000 in the current fiscal period, to purchase auxiliary equipment needed to place 60 vehicles into service in FY 17. This amount will cover parts and equipment for Police Department units, plus other safety vehicle lighting and equipment installations in the approved replacement plans. This upfitting is separate from that approved by the City Council on April 18, 2017, which will be temporarily performed by a contractor. These 60 vehicles will be upfit by City staff.
This matter was reviewed by Deputy City Attorney Monica J. Kilaita on April 18, 2017 and by Assistant Finance Director Lea Eriksen on April 12, 2017.
SUSTAINABILITY
Installing appropriate equipment on emergency response vehicles ensures that they will perform at top efficiency and meet all safety requirements for officers and the public.
TIMING CONSIDERATIONS
City Council action is requested on May 9, 2017, to ensure that installation of auxiliary equipment on emergency response vehicles can continue expeditiously.
FISCAL IMPACT
The total annual contract amount will not exceed $800,000 for the last two fiscal periods of this contract and the total aggregate amount of the contract will not exceed $2,240,000. An appropriation increase of $600,000 is requested in the Fleet Services Fund (IS 386) in the Financial Management Department (FM). Increased parts costs for upfitting have been collected as part of the monthly capital replacement charges to multiple departments and funds. This contract provides continued support to our local economy by assisting in the preservation of employement for three full-time employees residing in Long Beach.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
JOHN GROSS
DIRECTOR OF FINANCIAL MANAGEMENT
APPROVED:
PATRICK H. WEST
CITY MANAGER