TITLE
Recommendation to adopt Specifications No. ITB LB16-017 and award contracts to EDCO Waste Services, LLC, and Consolidated Disposal Service, LLC, both of Long Beach, CA, for providing diversion of green waste services, in an annual aggregate amount not to exceed $200,000, for a period of two years, with the option to renew for two additional one-year periods, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to enter into contracts with EDCO Waste Services, LLC (EDCO), and Consolidated Disposal Service, LLC (Consolidated Disposal), for diversion of green waste services.
Green waste includes tree trimmings, brush, limbs, palm fronds, and trunks generated from tree trimming and other shrub removal operations. This debris is collected by the contractor at various City locations and transported to a facility for use as an alternate daily cover at landfill sites. The Public Works Department, Public Services Bureau, Street Maintenance Division, oversees the coordination of these services citywide.
The City enters into multiple contracts to ensure timely green waste diversion services. In the instance of a large storm with many fallen trees or tree limbs, it is effective to have two contractors for this service. Under these contracts, the contractors will be required to convert green waste debris to alternative daily cover, with a diversion rate of 95 percent for EDCO and 97 percent for Consolidated Disposal. This diversion rate exceeds the State of California Assembly Bill 939 goal of 50 percent regarding source reduction and recycling.
The bid was advertised in the Long Beach Press-Telegram on November 16, 2015, and 1,851 potential bidders specializing in diversion of green waste services were notified of the bid opportunity. Of those bidders, 22 downloaded the bid via our electronic bid system. The bid document was made available from the Purchasing Division, located on the seventh floor of City Hall, and the Purchasing Division’s website at www.longbeach.gov/purchasing <http://www.longbeach.gov/purchasing>. A bid announcement was also included in the Purchasing Division’s weekly update of Open Bid Opportunities, which is sent to 22 groups that represent local, minority and women-owned businesses. Two bids were received on December 16, 2015. Of those bidders, none were Minority-owned Business Enterprises (MBEs), Women-owned Business Enterprises (WBEs) or certified Small Business Enterprises (SBEs), and two were Long Beach businesses (Local). EDCO Waste Services, LLC, and Consolidated Disposal Services, LLC, both of Long Beach, CA (Local), were the lowest responsible bidders.
Local Business Outreach
In an effort to align with our outreach goal, Long Beach businesses are encouraged to submit bids for City contracts. The Purchasing Division also assists businesses with registering on the Bids Online database to download bid specifications. Through outreach, 239 Long Beach vendors were notified to submit bids, of which 48 downloaded and two submitted bids. The Purchasing Division is committed to continuing to perform outreach to local vendors to expand the bidder pool.
This matter was reviewed by Deputy City Attorney Amy R. Webber on February 26, 2016 and by Budget Management Officer Victoria Bell on March 8, 2016.
TIMING CONSIDERATIONS
City Council action to adopt Specifications No. ITB LB16-017 and award contracts concurrently is requested on March 22, 2016, to ensure that the contracts are in place expeditiously.
FISCAL IMPACT
The total annual aggregate contract amount will not exceed $200,000. Sufficient funds are budgeted in the Rainbow Harbor Fund (TF 411) in the Parks, Recreation and Marine Department (PR) and the Refuse Fund (EF 330) in the Public Works Department (PW). The award of these contracts will provide continued support to our local economy by assisting in the preservation of employment for 96 full-time employees residing in Long Beach.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
JOHN GROSS
DIRECTOR OF FINANCIAL MANAGEMENT
APPROVED:
PATRICK H. WEST
CITY MANAGER