TITLE
Recommendation to authorize City Manager to increase Blanket Purchase Order Agreement No. BPLB14000047 with Danny’s Auto Painting and Body Work, Inc., and Blanket Purchase Order Agreement No. BPLB14000048 with Sada Karobar, dba Eddy’s Auto Body & Paint, both of Long Beach, CA, for as-needed auto body and repair services, by $200,000, for a total aggregate annual amount not to exceed $400,000 for a period of two years, with the option to renew for two additional one-year periods, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to increase the existing agreements with Danny’s Auto Painting and Body Work, Inc., and Eddy’s Auto Body & Paint by $200,000, for as-needed auto body repair and services. The Citywide Blanket Purchase Orders (BPOs) are utilized by the Department of Financial Management’s Fleet Services Bureau, as well as the Harbor, and Water Departments. Fleet Services Bureau uses the majority of the contract authority for the repair of City vehicles.
Repairing damaged vehicles extends their useful life and enables safe operation by the user departments. Painting of damaged areas prevents corrosion of the exposed metal that often occurs in marine environments. Use of multiple vendors has proved to be the most efficient method for returning damaged vehicles to service. Current Purchasing guidelines authorize the City Manager to approve purchases up to $200,000 when a competitive procurement has resulted in three or more price proposals. For the initial $200,000 in this instance, a competitive process was done in July 2014. The action requested of the City Council today is required to authorize an additional contract authority of $200,000, taking the total aggregate annual amount not to exceed $400,000. This additional purchasing authority is required for this term, and is also being recommended for the remaining terms of the agreement.
The annual amount of body repair and painting work need...
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