TITLE
Recommendation to authorize City Manager to execute a contract with HOK, Inc., a Culver City-based business, for professional design review and entitlement consulting services related to the Civic Center master plan development, in an amount not to exceed $216,676 for a period of one year, with the option to renew for another year at the discretion of the City Manager;
Authorize City Manager, or designee, to execute all documents necessary to enter into the contract, including any necessary amendments thereto; and
Increase appropriations in the Development Services Fund (EF 337) in the Development Services Department (DV) by $216,676. (District 2)
DISCUSSION
On December 9, 2014, the City Council selected Plenary Edgemoor Civic Partners (PECP) as the City's preferred Project Team for the re-envisioning of the Civic Center. The proposed project includes new headquarters for City Hall and the Harbor Department, a new Main Library, a redeveloped Lincoln Park and new private development. This action was the culmination of a competitive process that required the evaluation of technical proposals in response to City-defined guiding principles and project goals. HOK, Inc., a global design, engineering, and architecture firm, is a subconsultant to ARUP North America Limited (ARUP), and assisted staff in the technical evaluation of the design submittals. HOK, Inc., is intimately familiar with the proposed master plan design, having been part of the consultant team for the past 18 months.
Now that the City Council has selected a Project Team, staff requests the continued assistance of HOK, Inc., to serve as an advisor for planning, design and architectural review. Under the terms of the proposed contract, HOK, Inc., would assist Development Services staff in the formal review of PECP's master site plan, as well as the individual design review of separate buildings for City Hall, Main Library and the Harbor Department. HOK, Inc., would also perform design review on the proposed design of Lincoln Park.
HOK, Inc., is well versed in the design and construction of civic and cultural buildings, having designed some of the world's leading museums, convention centers, libraries and other civic institutions. Its focus is on designing beautiful buildings that are operationally efficient, flexible and sustainable. HOK, Inc., was also involved in the Long Beach Airport modernization project, so it is well versed in working with City staff.
This matter was reviewed by Deputy City Attorney Richard Anthony on December 30, 2014 and by Budget Management Officer Victoria Bell on December 31, 2014.
TIMING CONSIDERATIONS
City Council action is requested on January 20, 2015, in order to engage in the timely review of the Civic Center master plan.
FISCAL IMPACT
The consulting contract for design review and entitlement services in an amount not to exceed $216,676 is comprised of $187,888 for base services, a 10 percent contingency of $18,788, and up to $10,000 for reimbursable expenses. An appropriation increase is requested in the Development Services Fund (EF 337) in the Development Services Department (DV) for $216,676. The increase will be offset by existing fund balance in EF 337. There will be no local job impact as a result of the recommended action.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
AMY J. BODEK, AICP
DIRECTOR OF DEVELOPMENT SERVICES
APPROVED:
PATRICK H. WEST
CITY MANAGER