TITLE
Recommendation to adopt Specifications No. PA-00508 and award a contract to Ford Reprographics to furnish and deliver reprographic services in the estimated amount of $200,000 for a period of one year, with the option to renew for two additional one-year periods, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to enter into an annual contract for furnishing and delivering blueprinting and reprographic services.
The bid was advertised on October 10, 2007, and 11 potential bidders specializing in blueprinting and reprographic services were notified of the bid opportunity; three are Minority-owned Business Enterprises (MBEs), two are Women-owned Business Enterprises (WBEs), one is a Long Beach business, and two are certified Small Business Enterprises (SBEs). The bid document was made available from the Purchasing Division, located on the Plaza Level of City Hall, and the Division's website at www.longbeach.gov/purchasing. A bid announcement was also included in the Purchasing Division's weekly update of Open Bid Opportunities, which is sent to 30 local, minority and women's business groups. Bids were opened on October 23, 2007. American Reprographics LLC, of Glendale, CA, is the lowest responsible bidder.
This item was reviewed by Deputy City Attorney Lori A. Conway on October 4, 2007, and Budget and Performance Management Bureau Manager Victoria Bell on November 1, 2007.
TIMING CONSIDERATIONS
City Council action to adopt Specifications No. PA-00508 and award a contract concurrently is requested on November 13, 2007 to ensure that the new contract is in place expeditiously. The current contract will expire November 30,2007.
FISCAL IMPACT
The cost of this contract, in the estimated amount of $200,000 annually, is budgeted by various participating departments. The amount is based on historical expenditures and reflects a $135,000 (60 percent) decrease from the annual estimated amount approved in the pre...
Click here for full text