TITLE
Recommendation to approve the Mayor and City Council 2007 Records Retention Schedule.
DISCUSSION
Under Municipal Code Section 1.28.010, records retention schedules for City Manager departments and elected officials must be submitted to the City Council for approval. The retention schedules for each department and elected office must designate the type, class or series of records maintained by the department. Each retention schedule must provide for:
. The length of time the records must be maintained;
. When the records may be transferred to the records center;
. When duplicate records may be destroyed;
. When requests may be submitted to the City Attorney for consent and to the
City Council for approval of destruction.
In its capacity as responsible agent for operation of the Records Center, the City Clerk Department has worked with the Mayor and City Council to draft the Records Retention Schedule (Attachment 1 ).
CONCURRENCES
The City Attorney, Mayor, City Council, and City Clerk Department concur in the above recommendation.
TIMING CONSIDERATIONS
[Timing Considerations]
FISCAL IMPACT
Appropriations have been budgeted in FY 08 for operation of the City Records Center.
SUGGESTED ACTION
Approve recommendation.
BODY
[Enter Body Here]
Respectfully Submitted,
LARRY HERRERA
CITY CLERK