TITLE
Recommendation to authorize City Manager to execute the first amendment to Agreement No. 28969 with BMC Software Distribution, Inc. (BMC) to provide various mainframe software licenses and maintenance services for a term of three years in an amount not to exceed $62,087 annually. (Citywide)
DISCUSSION
The Technology Services Department (TSD) supports the City's enterprise server, or mainframe, which runs a variety of critical business applications including finance, human resources, payroll, and utility information and billing. In addition to the application software, the mainframe uses system support software to perform technical functions of the mainframe including administering databases, managing programs, and executing and monitoring transactions. BMC Software Distribution, Inc. (BMC) software is used to perform these technical functions.
In October 2004, the City entered into Agreement No. 28969 with BMC to purchase licenses and maintenance services for several system programs required for technical functions over a three-year period. The agreement is now due for renewal, and we are requesting an amendment to the original agreement with BMC for another three-year term, which will cost $62,087 annually. By entering a three-year agreement rather than an annual agreement, BMC has offered a substantial discount to its fees, thereby saving the City approximately $7,900 per year.
This matter was reviewed by Deputy City Attorney Gary J. Anderson on August 14, 2007, and Budget and Performance Management Bureau Manager David Wodynski on September 26, 2007.
TIMING CONSIDERATIONS
City Council action is requested on October 2, 2007, as the current software license and maintenance agreement expires September 30,2007.
FISCAL IMPACT
Expenditures for the three-year term will not exceed $62,087 annually. Sufficient funds to support this activity have been budgeted in the General Services Fund (IS 385) and in the Technology Services Department (TS).
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