TITLE
Recommendation to adopt resolution authorizing City Manager to execute a 36-month Lease of Copier Equipment, Consent to Assignment Agreement, Sales Orders, Supply Service Contracts, Cost per Copy Service Agreements, and amendments to extend the contract with Konica Minolta Business Solutions U.S.A., Inc., to provide photocopiers, color printers and copier vending machines. (Citywide)
DISCUSSION
The Department of Library Services has provided self-serve photocopiers and computer printers to the general public at cost through a service contract with various vendors since the 1970s . The most recent service contract has been in place since 1994 . It is anticipated that the public will generate approximately 219,000 copies this fiscal year, for which the Department currently charges $0 .15 per black and white copy and $0 .50 per color copy . Local library agencies charge between $0 .10 - $0.20 per black and white copy and $0 .75 - $1 .00 per color copy . Kinko's, a print service company, charges 0.08 per black and white copy and $.89 per color copy . Photocopy service is an important public service and is critical in helping to preserve library materials from being destroyed by patrons who need information from reference materials that cannot be checked out and are unable to make a copy.
In March 2005, the Department issued a Request for Proposals for vendors to submit proposals to provide and maintain pay-for-use copiers, printers, and microfilm readers for use by Library patrons . Of the three vendors that responded, none was identified as minority or woman owned business . Konica Minolta Business Solutions U .S .A., Inc.,(Konica) was selected as the lowest responsible bidder through this process . Due to delays in contract negotiations, an agreement was not reached until March 2006.
Konica will install new black and white digital photocopier printers at each of the 12 Long Beach Public Library sites that provide print and copier services . At the Main L...
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