TITLE
Recommendation to authorize City Manager to execute agreements, amendments to extend the term, and all related documents to purchase and implement a code enforcement and land management permitting system, including related software, hardware, professional services, and first year system support fees from Hansen Information Technologies, Inc. ($3,446,580) and Business Objects, Inc. ($231,000) for a total cost of $3,677,580. (Citywide)
DISCUSSION
In the Fall of 2003, City staff completed an Information System Master Plan. The Master Plan identified implementation of an enterprise land management system as a top priority. A new land management system would replace obsolete existing systems and allow the City to more efficiently and effectively manage permitting, licensing, inspections and code enforcement cases.
The Master Plan calls for a new land management system to replace Planning and Building's permitting system and Financial Management's business license system. Both systems are over 20 years old and are not able to meet current demands of the City and the public. Moreover, vendor support of the hardware and software of the existing Planning and Building system will terminate after December 31, 2006. In addition to supporting the needs of Planning and Building and Financial Management, the new system would provide dedicated computer support for Community Development's Code Enforcement operations, as well as meet the permitting and inspection needs of other City departments, including the Health, Fire and Public Works Departments. The system would also assist the Police Department's Neighborhood Nuisance Abatement efforts. Using a common system with complete information will vastly improve coordination among departments and enhance service to the public.
In summary, the Hansen system capabilities would provide both direct and indirect support for a number of the City Council's stated priorities including:
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