TITLE
Recommendation to adopt Specifications No. RFP HE14-021 and award a contract to Casterline Associates, P.C., of Valley Forge, PA (not an MBE, WBE, SBE or Local), for comprehensive accounting services, in the amount of $110,161, for a period of one year, with two one-year renewal options of $111,795 and $113,429, respectively, plus an annual ten percent contingency for a total amount not to exceed $121,177 in the first year; $122,975 in the second year; and $124,772 in the third year. (Citywide)
DISCUSSION
Authorization is requested to enter into an agreement with Casterline Associates, P.C., for professional accounting services for the Housing Authority Bureau (Bureau), in the Department of Health and Human Services.
The Request for Proposals (RFP) was posted on December 13, 2013 and 3,055 potential proposers specializing in accounting services were notified of the RFP opportunity. Of those proposers, 27 downloaded the RFP via our electronic bid system. The RFP document was made available from the Purchasing Division, located on the seventh floor of City Hall, and the Division’s website at www.longbeach.gov/purchasing. An RFP announcement was also included in the Purchasing Division’s weekly update of Open Bid Opportunities, which is sent to 30 local, minority and women-owned business groups. One proposal was received on December 31, 2013.
Local Business Outreach
In an effort to align with our outreach goal, Long Beach businesses were encouraged to submit proposals for City contracts. The Purchasing Division also assisted businesses with registering on the Bids Online database to download the RFP specifications. Through outreach, 349 Long Beach vendors were notified to submit proposals, of which two downloaded the proposal; however, none submitted. The Purchasing Division is committed to continuing to perform outreach to local vendors to expand the bidder pool.
Casterline Associates, P.C., has provided the Bureau with comprehensive accounting serv...
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