TITLE
Recommendation to authorize City Manager to execute agreements and all related documents with The Active Network, Inc., of San Diego, California, for upgrades, and continued utilization thereafter, of the Department of Parks, Recreation and Marine’s facility reservation and registration system, at a cost not to exceed $150,000, for a term of three years, with three, one-year renewal options at the discretion of the City Manager or his designee. (Citywide)
DISCUSSION
Since 1994, the Department of Parks, Recreation and Marine (PRM) has utilized the CLASS Software System (CLASS) to manage its park facility reservations for over 160 parks, 24 community centers, 96 permitted athletic fields, and 12 picnic sites, as well as over 2,500 recreation classes and 30,000 registrations each year. The CLASS product has been one of the parks and recreation industry’s premier reservation and registration tools. PRM has not had the resources to provide for the required upgrades to the CLASS system for several years. In Fiscal Year 2014, the City Council appropriated $150,000 in one-time resources to provide the implementation of a much-needed upgrade to PRM’s CLASS system in order to bring it up to the most up-to-date version.
Several years ago, The Active Network, Inc. (TAN), purchased CLASS and several other reservation and registration software companies, and has developed a cloud-based upgrade for CLASS (renamed ActiveNet). This updated delivery model shifts the responsibility of hosting the software and data on in-house servers owned by the City of Long Beach (City) and maintained by City staff, to TAN’s secure, off-premise, redundant facilities. PRM staff will only require access to the Internet in order to access the system, which means it is no longer restricted to facilities with expensive hard-wired network connections. Mobile hardware and wifi technology will now be compatible and will allow for the necessary expanded use identified in the PRM Collectio...
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