TITLE
Recommendation to authorize City Manager to execute a contract with K&H Integrated Print Solutions for mailing services and printing of official ballots, sample ballots and vote-by-mail materials in an amount not to exceed $616,367, plus a seven percent contingency, in administration of the April 8, 2014 Primary Nominating Election (PNE), and the June 3, 2014 General Municipal Election (GME). (Citywide)
DISCUSSION
After issuance of an Request for Proposal in 2007, the City Clerk Department took necessary action to retain the services of K&H Integrated Print Solutions for mailing services, official ballots and vote-by-mail materials in preparation for the PNE on April 8, 2014, and if necessary the GME on June 3, 2014.
For the April 8, 2014 PNE, K&H will provide for: (1) printing and mailing of more than 256,316 sample ballots; (2) printing of 188,163 Official Ballots for use as precinct, vote-by-mail ballots, provisional and test ballots; and (3) preparation and mailing of 81,963 vote-by-mail ballots.
TIMING CONSIDERATIONS
Approval of this action is necessary so that payment for services rendered can be made pursuant to contract requirements of the City Charter.
FISCAL IMPACT
The appropriations necessary to cover the cost of the April 8, 2014 PNE and the June 3, 2014 GME are contained in the City Clerk Department 2014 Fiscal Year Budget.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
LARRY G. GERRERA
CITY CLERK