TITLE
Recommendation to declare ordinance amending the Long Beach Municipal Code by amending Section 2.84.010 relating to Authority of City Purchasing Agent and others to contract, read and adopted as read. (Citywide)
DISCUSSION
The Fiscal Year 2013 (FY 13) budget adopted by the City Council on September 4, 2012, includes a provision to change the City’s purchasing policies to streamline the purchasing process, improve efficiency, introduce enhanced financial controls, and decrease administrative expense. In order to implement some of these efficiency improvements as adopted in the budget, an amendment to the Long Beach Municipal Code (LBMC) is required.
Purchasing Agent Authority
Currently, the LBMC allows the Purchasing Agent to issue purchase orders in the amount of $100,000 or less. The Adopted FY 13 Budget captured savings from raising that amount to $250,000, which allowed for the elimination of a buyer position and implementation of a more streamlined purchasing process. The proposed ordinance and associated procedures provide this authority and include the following financial controls for purchases between $100,000 and $250,000:
· The procurement process must require at least three proposals or bids, ensuring that a
competitive process has been used.
· Any sole source procurement above $100,000 will require City Council approval.
· The purchase must be in conformance with purchasing procedures developed and
promulgated by the Purchasing Agent. The required purchasing procedures will include
award protest procedures to provide additional pre-award controls.
· As an additional control, City purchasing procedures will provide for a quarterly report
to the City Council on all purchases above $100,000 that were approved by the
Purchasing Agent.
· Any purchases above $250,000 would require City Council approval.
The LBMC also currently allows the Purchasing Agent to issue purchase orders in the amount of $500,000 or less for Homeland...
Click here for full text