TITLE
Recommendation to adopt the revisions to the Police Department Records Retention Schedule (as shown in Attachment I), and rescind all previously applicable Records Retention Titles for the Police Department.
DISCUSSION
Under Municipal Code Section 1.28.010, records retention schedules for City Manager departments and elected officials must be submitted to the City Council for approval. The retention schedules for each department must designate the type, class or series of records maintained by the department. Each retention schedule must provide for:
· The length of time the records must be maintained;
· When the records may be transferred to the records center;
· When duplicate records may be destroyed;
· When requests may be submitted to the City Attorney for consent and to the City
Council for approval of destruction.
In its capacity as responsible agent for operation of the Records Center, the City Clerk Department has worked with the Police Department to revise the Records Retention Schedule (Attachment I) last adopted on July 22, 2003.
CONCURRENCES
The City Attorney, Long Beach Police Department and City Clerk Department concur in the above recommendation.
FISCAL IMPACT
Appropriations have been budgeted in FY 09 for operation of the City Records Center.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
Larry G. Herrera
City Clerk
NAME |
APPROVED: |
TITLE |
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PATRICK H. WEST |
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CITY MANAGER |