TITLE
Recommendation to authorize City Manager to enter into a contract with Safeway Signs Company to furnish traffic signs to the City of Long Beach in an amount not to exceed $180,000 commencing
November 15, 2004, and extend the contract through January 15, 2006. (Citywide)
DISCUSSION
In November of 2004, the Purchasing Division of Financial Management, in accordance
with Financial Policies and Procedures 3-1.4, solicited bids through a competitive process
for furnishing traffic signs to the City. Safeway Signs Company, being the lowest
responsible bidder, was awarded a purchase order in the amount of $90,000, based on
historical expenditures, for a period of one year.
Due to the installation of a large number of traffic signs for specialized projects, such as the
creation or modification of preferential parking districts throughout the City, purchases will
now exceed $1 00,000 and necessitate a formal contract. Therefore, City Council approval
is being requested to execute a contract with Safeway Signs Company to continue
furnishing traffic signs to the City of Long Beach while a formal bid procedure is executed.
On October 5, 2004, 34 potential bidders were notified of the bid opportunity; five are
Minority-owned Business Enterprises (MBEs), five are Woman-owned Business
Enterprises (WBEs), and four are Long Beach businesses. The bid document was made
available from the Purchasing Division located on the Plaza Level of City Hall and the
Division's website at www.Ibwrchasinq.orq. A bid announcement was also included in the
Purchasing Division's weekly update of Open Bid Opportunities sent to 32 local, minority,
and women's groups. Bids were opened on November 11, 2004. Safeway Signs
Company, a MBE of Adelanto, CAI was the lowest responsible bidder.
This matter was reviewed by Senior Deputy City Attorney Donna F. Gwin on
September26, 2005 and by Budget Management Officer David Wodynski on
September 20,2005.
TIMING CONSIDERATIONS
[Timing Considerations]
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