TITLE
Recommendation to adopt Specifications No. RFP DV14-034 and award a contract to e-Plan, Inc., dba e-PlanSoft, of Los Angeles, CA, for $406,320, for providing an Electronic Plan Check System, for a period of one year, with the option to renew for four additional one-year periods, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with e-Plan, Inc., dba e-PlanSoft, for the purchase of an Electronic Plan Check System.
The Department of Development Services seeks to implement a user-friendly, Electronic Plan Check System that will provide a convenient way for applicants and City staff to submit, review and approve construction plans online. Electronic plan check will reduce applicants’ printing and paper costs, reduce applicants’ trips to City Hall, and reduce storage costs for the City. The system will enhance customer service by allowing multiple users to simultaneously review a single set of high-quality plans, decreasing turnaround times for plan review.
A Request for Proposals (RFP) was advertised in the Press-Telegram on August 26, 2014, and 6,482 potential bidders specializing in professional, architectural, and technical services and technology hardware/software and services were notified of the RFP opportunity. Of those proposers, 52 downloaded the RFP document via our electronic bid system. The RFP document was made available from the Purchasing Division, located on the seventh floor of City Hall, and the Division’s website at www.longbeach.gov/purchasing
. An RFP announcement was also included in the Purchasing Division’s weekly update of Open Bid Opportunities, which is sent to 30 local minority and women-owned business groups. Three proposals were received on October 22, 2014. Of those three proposals, none were Disadvantaged Business Enterprises (DBEs), none were Minority-owned Business Enterprises (MBEs), one was a Women-owned ...
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