City of Long Beach - File #: 23-1157

• File #: 23-1157
• Version: 1
• Name: PD/TI - InTime Services Inc for scheduling software
• Type: Resolution
• Status: Adopted
• File created: 9/22/2023
• In control: City Council
• On agenda: 10/10/2023
• Final action: 10/10/2023
• Title: Recommendation to adopt resolution authorizing City Manager, or designee, to execute a contract, and any necessary documents including any necessary subsequent amendments, with InTime Services Inc., of Vancouver, BC, for scheduling software and related services, on the same terms and conditions afforded to the City of Charlottesville, VA, in an amount not to exceed $991,700, authorize a 10 percent contingency in an amount of $99,170, for a contract amount not to exceed $1,090,870, until the City of Charlottesville contract expires on April 26, 2024, with the option to renew for as long as the City of Charlottesville contract is in effect, at the discretion of the City Manager; and Increase appropriations in the General Services Fund Group in the Technology and Innovation Department by $1,090,870, for scheduling software, implementation, and related services, offset by a transfer from prior year savings in the Police Department. (Citywide)
• Sponsors: Police, Technology and Innovation

Date	Ver.	Action By	Action	Result
10/10/2023	1	City Council	approve recommendation and adopt	Pass

TITLE
Recommendation to adopt resolution authorizing City Manager, or designee, to execute a contract, and any necessary documents including any necessary subsequent amendments, with InTime Services Inc., of Vancouver, BC, for scheduling software and related services, on the same terms and conditions afforded to the City of Charlottesville, VA, in an amount not to exceed $991,700, authorize a 10 percent contingency in an amount of $99,170, for a contract amount not to exceed $1,090,870, until the City of Charlottesville contract expires on April 26, 2024, with the option to renew for as long as the City of Charlottesville contract is in effect, at the discretion of the City Manager; and

Increase appropriations in the General Services Fund Group in the Technology and Innovation Department by $1,090,870, for scheduling software, implementation, and related services, offset by a transfer from prior year savings in the Police Department. (Citywide)

DISCUSSION
City Council approval is requested to enter into a contract with InTime Services Inc. (InTime), for the purchase of scheduling software and related services for the Long Beach Police Department (LBPD). InTime’s Public Safety workforce management system is a Software as a Solution (SaaS), with a suite of integrated optional modules, that allows police agencies to manage all scheduling, timekeeping, and staffing coverage for sworn and non-sworn employees in one system. InTime allows agencies to establish minimum staffing levels and track staff schedules, ensuring that employee leaves do not cause staffing levels to fall below required levels.

In November 2022, the LBPD Department Operations Center (DOC) was activated to assist in leveraging all available resources to lessen the impact of staffing shortages on any one area of the department, specifically patrol. The DOC continues to analyze alternate scheduling and deployment models in its efforts to provide optimal staffing levels as vacancies increase. The ...