TITLE
Recommendation to authorize City Manager, or designee, to execute all documents necessary to amend Contract No. 28849 with Ventiv Technology, Inc., of Atlanta, GA, formerly known as Valley Oak Systems, Inc., for licensing of its proprietary iVos Workers’ Compensation claims management software program, in an annual amount of $240,000, and authorize a ten percent contingency in the amount of $24,000, for a total annual contract amount not to exceed $264,000, and extend the term of the contract for a period of three years, with the option to renew for two additional one-year periods, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to amend Contract No. 28849 with Ventiv Technology, Inc., (VENTIV) of Atlanta, GA to provide for continued licensing and use of its proprietary iVos Workers’ Compensation claims management software program.
On July 6, 2004, the City Council awarded a contract to VENTIV, formerly known as Valley Oak Systems, Inc., for the purchase of a proprietary Workers’ Compensation electronic case management system (iVos) after conducting a Request for Proposal (RFP) selection process under the authority of Section 1807 of the City Charter that authorizes negotiated contracts for electronic data processing equipment and services. VENTIV was selected because their proprietary iVos product met the specified needs identified. The ongoing required licensing has been able to be addressed annually through the City’s purchase order process. The ongoing cost of annual licensing now exceeds the City Manager’s threshold to authorize purchase orders and a formal amendment to continue service is required.
The iVos electronic case management system is used by every City of Long Beach (City) department and is most notably used by the Office of City Attorney, Workers’ Compensation Division, and by Human Resources, Risk Management Bureau to administer and monitor Workers’ Compensation injuries and benefits and...
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