TITLE
Recommendation to adopt resolution authorizing City Manager to execute a contract with American Technologies, Inc., of Orange, CA, for emergency remediation services for water damage at City Hall, without advertising for bids, in an amount not to exceed $165,498. (District 2)
DISCUSSION
On June 25, 2015, City Hall sustained water damage from a major leak from an HVAC cooling tower on the rooftop, which resulted in water damage to the 14th, 13th, 12th and 11th floors. Typical damage included wet carpeting, files, desks, cubicle partitions, and ceiling tiles. American Technologies, Inc. (ATI), was called out by the City Safety Office for emergency response, which included extraction of water, drying and replacing ceiling tiles. The majority of the clean-up was completed in five days. The amount due to ATI for this event is $100,578.
Subsequently, on September 7, 2015, water intrusion was discovered from a broken pipe behind a drinking fountain, which resulted in water damage to floors 8 through 3. The damage consisted of wet carpeting, desks, personal items and saturated work documents. As a result, the City Safety Office, again, called out ATI to remediate the damage, which included similar measures, but also included replacing partial areas of walls in the stairwells, behind the fountain leak. The amount due to ATI for this event is $64,920.
Due to the emergency nature of the services needed, a competitive bid was not performed. City Charter Section 1801 requires that contracts for City purchases be awarded to the lowest responsible bidder after a competitive bid process, but allows for awards without the bid process if accompanied by a Resolution of the City Council and adopted by an affirmative vote off five members of the City Council.
This matter was reviewed by Deputy City Attorney Amy Webber on October 6, 2015, and by Budget Management Officer Victoria Bell on October 13, 2015.
TIMING CONSIDERATIONS
City Council action to adopt the attach...
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