TITLE
Recommendation to approve agreement between the Long Beach Gas and Oil Department and Nobel Systems to provide Geographical Information Systems data conversion and software implementation in the amount of $3,595,000. (Citywide)
DISCUSSION
The Long Beach Gas and Oil Department (LBGO) currently has 455 paper engineering drawings (atlas sheets) detailing approximately 900 miles of natural gas mains and 900 miles of services. There are also approximately 150,000 service orders, 17,800 repair orders, 14,000 gas pipe retirements (once a portion of gas pipe is replaced, that pipe is "retired" in LBGO's asset inventory) and 9,700 work orders, all currently documented exclusively on paper. Some of the paper records date to as early as the 1920's and 1930's and access to these documents is only available through files physically located in the Gas Administration Building. In an effort to greatly improve operational efficiency as well as enhance coordination with City Departments that have already converted their geographical data to electronic files, in May 2005, LBGO distributed a Request For Proposals for data conversion and data input for the LBGO infrastructure paper record system.
After an extensive evaluation of the eight proposals received, two vendors were selected for final evaluation. Of these vendors, none were from Long Beach and there were no Disadvantaged Business or Women-Owned Business Enterprises. The proposal submitted by Nobel Systems (Nobel) was selected to complete the required data conversion and software implementation program. Nobel has developed a project plan that includes a Geodatabase, code compliance database and ArcGIS database to provide a single point of data entry consistent with industry standards. Its proposal is to design and build a gas distribution Geodatabase within the City's current Geographical Information System (GIS).
As a consultant providing assistance to Nobel, Advantica will assist in the design and development effo...
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