TITLE
Recommendation to adopt Specifications No. ITB TS-14-029 Rebid and award a contract to SIGMANet, Inc., of Ontario, CA, for furnishing and delivering Cisco Telephones, Network Equipment and Parts, in a total amount not to exceed $356,000, for a period of two years. (Citywide)
DISCUSSION
City Council approval is requested to authorize the City Manager to execute a contract with SIGMANet, Inc., to furnish and deliver Cisco telephones, network equipment and parts. Over the past several years, the City has standardized on Cisco Systems technologies for our Voice over Internet Protocol (VoIP) system.
The Technology Services Department (TSD) has been modernizing the City’s telephone and voice mail systems to VoIP technology. Currently, the majority of our phones have been upgraded to VoIP. Transitioning the City’s entire phone system to VoIP, coupled with the conversion to Session Initiated Protocol (SIP) technology (an Internet protocol commonly used with VoIP telephone systems) is a significant advancement that has provided many benefits including:
· Lower ongoing telecommunications service provider costs
· Greater functionality for phone users
· Improved disaster recovery capabilities.
During the FY 14 Budget Adoption, the City Council approved one-time funding in the amount of $356,000 for the telephone system upgrade. This request would allow us to upgrade approximately 950 phone lines to VoIP, enabling additional departments to benefit from the enhanced capabilities.
A bid was posted in December 2013 and only one bid was received on January 21, 2014. In order to expand the bidder pool, TSD, in conjunction with the Purchasing Division, revised the specifications. The rebid was advertised in the Long Beach Press-Telegram on March 17, 2014, and 1,337 potential bidders specializing in technology hardware/software and services were notified of the bid opportunity. Of those bidders, 46 downloaded the bid via our electronic bid system. The bid docu...
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