TITLE
Recommendation to approve the destruction of records for Financial Management Department Commercial Services Bureau, Purchasing Division, Administrative Services Division and Accounting Operations Division as shown in Exhibit A; and adopt resolution.
DISCUSSION
Pursuant to Section 34090 of the California Government Code and Chapter 1.28 of the Long Beach Municipal Code, records destruction for City Manager departments and elected officials must be submitted to the City Council for approval. The records destruction must comply with each department's records retention schedule.
In its capacity as responsible agent for the operation of the Records Center, the City Clerk Department has worked with the department listed to review the records destruction (Exhibit A).
The City Attorney and Financial Management Department concur in the above recommendation.
FISCAL IMPACT
Appropriations have been budgeted in FY 09 for the operation of the City Records Center.
SUGGESTED ACTION
Approve recommendation.
BODY
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LONG BEACH APPROVING AND AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS, PAPERS, AND WRITINGS BY THE FINANCIAL MANAGEMENT DEPARTMENT COMMERCIAL SERVICES BUREAU, FINANCIAL MANAGEMENT DEPARTMENT PURCHASING DIVISION, FINANCIAL MANAGEMENT DEPARTMENT ADMINISTRATIVE SERVICES DIVISION AND FINANCIAL MANAGEMENT DEPARTMENT ACCOUNTING OPERATIONS DIVISION
Respectfully Submitted,
Larry G. Herrera
City Clerk