TITLE
Recommendation to authorize City Manager, or designee, to execute all documents necessary to amend Contract No. 34646 with Berry, Dunn, McNeil & Parker, LLC, dba BerryDunn, of Portland, ME, for providing quality assurance and risk mitigation services for the City’s new Enterprise Resource Planning (ERP) system implementation, to increase the contract amount by $180,000, for a revised contract amount not to exceed $674,495, and extend the term of the contract to July 1, 2022, with the option to renew for one additional year, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to amend Contract No. 34646 with BerryDunn to continue providing quality assurance (QA), mitigation services, technology infrastructure readiness assessment, ongoing QA reviews, and go-live readiness reviews for the City’s new Enterprise Resource Planning (ERP) system, Tyler Munis.
On June 20, 2017, the City Council awarded a contract to BerryDunn as part of its adoption of RFP TI17-018 to provide quality assurance and risk mitigation services for the City’s new ERP system implementation for a period of two years, with the option to renew for two additional one-year periods.
Phase 2 of the City’s ERP implementation is underway, and all contract renewal options approved by the City Council have been exhausted. BerryDunn actively assists the Financial Management, Human Resources, and Technology and Innovation Departments with validating Phase 2 project plan details, issues and risks, and alternative solutions for go-live planned for 2022. An extension of this resource is critical to ensuring quality in the implementation of the ERP system.
This matter was reviewed by Deputy City Attorney Erin Weesner-McKinley on June 23, 2021, Business Services Bureau Manager Tara Mortensen on June 22, 2021, and by Budget Analysis Officer Greg Sorensen on June 28, 2021.
TIMING CONSIDERATIONS
City Council action to amend Contract No. 34646 is request...
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