TITLE
Recommendation to adopt Specifications No. RFP PW16-177 and award a contract to Arcadis U.S., Inc., of Highlands Ranch, CO, for the purchase of a Project Portfolio Management Application, in an amount not to exceed $561,561, and a subsidiary Service Level Agreement in an annual amount not to exceed $90,000, for a period of two years, with the option to renew for two additional one-year periods; and, authorize City Manager, or designee, to execute all documents necessary to enter into the contracts, including any necessary amendments. (Citywide)
DISCUSSION
City Council approval is requested to enter into a Master Subscription Agreement and associated Service Level Agreement with Arcadis U.S., Inc. (Arcadis), to furnish project management software.
The Project Portfolio Management Application (PPM) will allow the Departments of Public Works, Airport, Water, and Gas and Oil to better manage their capital projects. The PPM provides a web-based application that will give Departments the ability to centrally store all project information, including schedules, resources, documentation, and tasks. Additionally, the PPM will align with the City’s “dig once” workflow by notifying City Departments when rights-of-way construction projects are planned or scheduled, allowing Departments to coordinate future rights-of-way capital projects and ensure the five-year excavation moratorium policy is not violated.
The Request for Proposals (RFP) was advertised in the Long Beach Press-Telegram on August 5, 2016, and 5,781 potential proposers were notified of the bid opportunity. Of those proposers, 81 downloaded the RFP via the City’s electronic bid system. The RFP document was made available by the Purchasing Division, located on the seventh floor of City Hall, and on the Division’s website at www.longbeach.gov/purchasing
. An RFP announcement was also included in the Purchasing Division’s weekly update of Open Bid Opportunities, w...
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