TITLE
Recommendation to adopt Specifications No. PA-00107 and award a contract to Allstar Fire Equipment for furnishing and delivering turnout coats and trousers, in the total estimated annual amount of $125,000 for the period of one year, with the option to renew for two additional one-year periods, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is being requested to enter into an annual contract to furnish and deliver personal protective equipment, which consists of a turnout coat and trousers. The firefighter's first line of defense against the harmful effects of heat and flame is their personal protective equipment.
The Long Beach Fire Department revised the specifications for turnout coats and trousers to reflect current advances in material, closure methods and the new edition of National Protection Association (NFPA) 1971 Protective Clothing for Structural Fire Fighting. Allstar Fire Equipment is the lowest bidder. A finalized sample garment was constructed for acceptance standards prior to seeking City Council approval.
The bid was advertised on August 4, 2006, and 23 potential bidders specializing in safety clothing chose to download the bid opportunity; seven are Minority-owned Business Enterprises (MBEs), three are Women-owned Business Enterprises (WBEs), three are Long Beach businesses and four are certified Small Business Enterprises (SBEs). The bid document was made available from the Purchasing Division located on the Plaza Level of City Hall and the Division's website at www.lbpurchasinQ.orQ. A bid announcement was also included in the Purchasing Division's weekly update of Open Bid Opportunities, which is sent to 32 local, minority and women's business groups. Bids were opened on September 7, 2006. Allstar Fire Equipment of Arcadia, CA, is the lowest responsible bidder.
This matter was reviewed by Senior Deputy City Attorney Donna F. Gwin on July 27,2006 and Budget Management Officer David Wodynski on September 22, 2006.
TIMING CONSIDERATIONS
City Council action to adopt Specifications No. PA-00107 and award a contract concurrently is requested on October 3, 2006 to ensure that personal protective equipment is available for the next Long Beach Fire Department Academy.
FISCAL IMPACT
The cost of this contract, in the estimated annual amount of $125,000, is budgeted in the General Fund (GP) of the Long Beach Fire Department (FD). This amount is based on historical expenditures and reflects no increase from the amount awarded in the previous contract. The term of the contract will be for one year with the option to renew for two additional one-year periods. The City will have the option of adding expenditures up to 10 percent ($12,500) above the contract amount.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
NAME Michael A. Killebrew |
APPROVED: |
TITLE Director of Financial Management |
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GERALD R. MILLER |
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CITY MANAGER |