TITLE
Recommendation to adopt resolution authorizing City Manager to execute a contract with McNeilus Truck and Manufacturing Co. for the purchase of three 20-yard rear loader refuse collection vehicles per Quote No. 21455 and six 28-yard automated side loader refuse collection vehicles per Quote No. 21456 on the same terms and conditions as are afforded to the Long Beach Unified School District, Long Beach, California in an amount not to exceed $2,059,257 plus tax, with an option for a 10 percent contingency. (Citywide)
DISCUSSION
City Council approval is being requested to enter into a contract for the purchase of three 20-yard rear loader and six 28-yard automated side loader refuse collection vehicles . As part of the City's multi-year vehicle replacement plan, the Public Works Department, Fleet Services Bureau is requesting to purchase three replacement rear loader and six side loader refuse collection vehicles as part of the Fiscal Year 2006 replacement plan. The new trucks will replace existing trucks ranging in age from 8 to 18 years old and are past their expected life cycle. The budgeted replacement cycle of rear loader refuse trucks is nine years and automated, side loader refuse trucks is seven years. The vehicles to be replaced are at such an advanced age that procuring parts and managing maintenance costs and repair downtime is creating excessive inefficiencies.
In addition to issuing specifications and soliciting bids, the City Charter provides an alternative procurement method by permitting the City to purchase or otherwise obtain services, supplies, materials, equipment and labor with other governmental agencies by purchasing under their contracts on a voluntary and selective basis when authorized by a Resolution of the City Council. The Department of Public Works, Fleet Services Bureau investigated procurement options and learned that the Long Beach Unified School District had completed a competitive bid process for refuse collection vehicles and has a,purchase order with McNeilus Truck and Manufacturing Co. that meets the City's needs. This cooperative purchase agreement will facilitate the timely acquisition of the trucks and provide cost benefits to the City.
McNeilus Truck and Manufacturing Co. has agreed to sell nine trucks to the City of Long Beach under the same terms and conditions as are afforded to the Long Beach Unified School District in an amount not to exceed $2,059,257, with an option for 10 percent contingency, if necessary and if funds are available. The Matrix Fleet Review Study also supports the use of cooperative purchase agreements and adherence to a long-term replacement plan,:
This matter was reviewed by Senior Deputy City Attorney Donna F. Gwin on July 14, 2006 and by Budget Officer David Wodynski on July 20,2006.
TIMING CONSIDERATIONS
City Council action is requested on August 1, 2006, to ensure that the refuse collection vehicles are built and placed into service in early 2007.
FISCAL IMPACT
The expected payment of $2,059,257 is budgeted in the Fleet Services Fund (IS 386) in the Department of Public Works (PW). The operating costs of the trucks, including fuel and maintenance are budgeted in the Refuse/Recycling Fund (EF 330) in the Department of Public Works (PW).
SUGGESTED ACTION
Approve recommendation.
BODY
[Enter Resolution Header Text Here]
Respectfully Submitted,
NAME |
APPROVED: |
TITLE |
|
|
|
|
GERALD R. MILLER |
|
CITY MANAGER |