TITLE
Recommendation to adopt resolution authorizing City Manager to execute a contract with Dooley Enterprises, Inc., of Anaheim, CA, for furnishing and delivering Winchester ammunition without advertising for bids, in an annual amount not to exceed $354,000, for a period of two years, with the option of renewing for two additional one-year periods, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to enter into an annual contract with Dooley Enterprises, Inc., to purchase ammunition manufactured by Winchester for training and shooting qualification requirements for Long Beach Police Officers. Dooley Enterprises Inc., of Anaheim CA, a Women-owned Business Enterprise (WBE), not a Minority-owned Business Enterprise, not a certified Small Business Enterprise (SBE) and not a Long Beach Business (Local), is the sole authorized distributor in the Southern California region that supplies Winchester ammunition.
The Long Beach Police Department (PD) has standardized its training rounds and premium duty rounds with Winchester's factory-loaded ammunitions since 2004. Winchester goes to great lengths to ensure their training and duty rounds are identical. Standardization is necessary when handling a lethal weapon where performance and accuracy are critical. Therefore, a sole source Resolution is requested.
The PD is requesting $354,000 in annual contract authority. This amount matches the previous year's contract and is fully budgeted within the PD in the General Fund (GF).
City Charter Section 1801 requires that contracts for City purchases be awarded to the lowest responsible bidder after a competitive bid process, but allows for awards without a competitive bid process if accompanied by a Resolution adopted by the City Council.
This matter was reviewed by Deputy City Attorney Kendra Carney on September 8, 2014, and by Budget Management Officer Victoria Bell on September 5, 2014.
TIMING CONSIDERATIONS
City Council action is requested on October 7, 2014, to ensure the availability of factory loaded ammunition required to secure the proposed contract pricing.
FISCAL IMPACT
The total cost of the contract, in an annual amount not to exceed $354,000, is budgeted in the General Fund (GF) in the Police Department (PD). There is local job impact associated with this recommendation.
SUGGESTED ACTION
Approve recommendation.
BODY
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LONG BEACH AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH DOOLEY ENTERPRISES, INC., WITHOUT ADVERTISING FOR BIDS, FOR FURNISHING AND DELIVERING WINCHESTER AMMUNITION FOR A PERIOD OF TWO YEARS IN AN AMOUNT NOT TO EXCEED $354,000.
Respectfully Submitted,
JIM McDONNELL
CHIEF OF POLICE
JOHN GROSS, DIRECTOR
FINANCIAL MANAGEMENT DEPARTMENT
APPROVED:
PATRICK H. WEST
CITY MANAGER