TITLE
Recommendation to adopt resolution authorizing City Manager, or designee, to execute a contract, and any necessary documents including any necessary subsequent amendments, with Federal Signal Corporation, of Oakbrook, IL, by and through its local dealer, Haaker Equipment Company, of La Verne, CA, for the purchase of four CNG-fueled Elgin Street Sweepers on the same terms and conditions afforded to Sourcewell (formerly the National Joint Powers Alliance) in a total amount not to exceed $1,696,346, inclusive of taxes and fees. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with Federal Signal Corporation (Federal Signal), through their local vendor, Haaker Equipment Company (Haaker), for the purchase and delivery of four CNG-fueled, Elgin Pelican P Dual Street Sweepers. The Environmental Services Bureau of the Public Works Department is replacing four older Schwarze air street sweepers with Elgin broom-swept models. Elgin Pelican broom sweepers make up the majority of the City of Long Beach (City) street sweeper fleet and have proven more effective at clearing large, heavier debris such as leaf fall, common in many of Long Beach’s heavily tree lined streets. The three-wheel model requested has a smaller overall footprint and is more maneuverable, which assists in complete and more rapid cleaning of smaller streets and alleyways.
The Fleet Services Bureau and Purchasing Division of the Financial Management Department researched procurement options for purchase of CNG-fueled street sweepers and discovered other agencies had completed an open, fair, transparent, and competitive procurement process. The City reviewed the cooperative agreement options and determined that the contract between Sourcewell and the Federal Signal provided the best value to the City. Federal Signal was selected based on their competitive pricing, best overall quality, and selection of equipment/product offerings to meet the needs of cooperative members and other governmental authorities.
City Charter Section 1802 provides an alternative procurement method by permitting the City to purchase or otherwise obtain services, supplies, materials, equipment, and labor using existing contracts from other governmental agencies. This alternative procurement method can save time and reduce costs through economies of scale by purchasing under existing contracts from other government agencies on a voluntary and selective basis, when authorized by a Resolution adopted by the City Council.
This matter was reviewed by Deputy City Attorney Taylor M. Anderson on January 19, 2022, Business Services Bureau Manager Tara Mortensen on January 11, 2022, and by Revenue Management Officer Geraldine Alejo on January 12, 2022.
SUSTAINABILITY
The new street sweepers are powered by Renewable Compressed Natural Gas fuel in compliance with local Air Quality Management District regulations, significantly reducing particulate matter and toxic emissions from fuel combustion.
TIMING CONSIDERATIONS
City Council action to adopt a Resolution and award a contract concurrently is requested on February 8, 2022, to ensure the contract is in place expeditiously.
FISCAL IMPACT
The total amount of the contract will not exceed $1,696,346, inclusive of taxes and fees. The amount is appropriated in the Fleet Fund Group in the Financial Management Department and will be offset by funds previously collected for vehicle replacement as well as future proceeds anticipated from the sale of retired units. Any shortfall will be funded by the General Fund Group in the Public Works Department. The annual maintenance and replacement costs for these units is estimated at $849,360 and will be billed to the General Fund Group in the Public Works Department and collected through the Fleet Services Memorandum of Understanding (MOU) process. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with City Council Priorities. There is no local job impact associated with this recommendation.
SUGGESTED ACTION
Approve recommendation.
BODY
[Enter Body Here]
Respectfully Submitted,
KEVIN RIPER
DIRECTOR OF FINANCIAL MANAGEMENT
APPROVED:
THOMAS B. MODICA
CITY MANAGER