TITLE
Recommendation to authorize City Manager to execute a contract with Graffiti Protective Coatings, Inc., to provide Citywide graffiti removal services in an amount not to exceed $269,000; and the term of the contract will be from April 19, 2004 through April 30, 2006. (Citywide)
DISCUSSION
City Council approval is being requested to execute a formal contract with Graffiti
Protective Coatings, Incorporated (GPC), to provide citywide graffiti removal services.
On an annual basis, the Public Works Department has contracted out for graffiti removal
services to supplement the work that the Community Service Worker Program is
accomplishing. To that end, a bid document was released on January 30, 2004, proper
notifications were sent out and bids were opened on February I O , 2004. A purchase order
in the amount of $80,000 was issued to Graffiti Protective Coatings, Inc. (GPC), the lowest
responsible bidder for a term of one year beginning with April 19, 2004, with two one-year
options to extend. In March 2005, approval to increase the authorization amount to
$1 00,000 was granted.
In order to further the City Council's goals of improving the quality of life in neighborhoods
and enhancing neighborhood economic development efforts, particularly on the
commercial corridors, the City Manager received support from the City Council to initiate a
"Cleaner and Safer Community" initiative, which was supported by budget enhancements.
With those enhancements, Public Works expanded the use of its graffiti removal contractor
to include not only the specific locations called into the City's Graffiti Hotline, but any graffiti
that was in the general location of the reported addresses. This more than tripled the
average monthly number of sites remediated by the contractor (31 1 vs. 954).
Public Works has been very satisfied with the performance by GPC. In the course of the
contract, GPC provided much needed additional work that was beyond the scope of their
purchase order, which caused the balance to exceed the $100,000 threshold. In
accordance with the Municipal Code, Public Works requests approval of a formal contract
in order to pay GPC for work performed. This is in light of the increased graffiti problem the
City has been experiencing and to ensure continuation of graffiti removal services through
the remainder of the contract period.
Execution of a contract between the City and GPC with a not-to-exceed amount of
$269,000 is being requested to cover all expected expenditures from the first- and second-
year term beginning on April 19,2004 through April 30,2006. The third year of the original
purchase order no longer applies. Public Works has been working with Purchasing to
complete a formal competitive bid process that is expected to be completed prior to April
30,2006.
This matter was reviewed by Senior Deputy City Attorney Donna F. Gwin and Budget
Management Officer David Wodynski on February 2,2006.
TIMING CONSIDERATIONS
City Council action is requested on February 14, 2006, in order to authorize payment to
GPC, Inc.
FISCAL IMPACT
Total expenditures, including those already disbursed through the purchase order, will not
exceed $269,000. Sufficient funding for $269,000 has been budgeted in the General Fund
GP) in the Department of Public Works (PW), and in the Special Revenue Fund (SR 150)
in the Department of Community Development (CD). Funding sources are General Fund
and Community Development Block Grant monies.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
NAME |
APPROVED: |
TITLE |
|
|
|
CHRISTINE F. ANDERSON |
GERALD R. MILLER |
DIRECTOR OF PUBLIC WORKS |
CITY MANGER |